Office Administrative Assistant Jobs

The Receptionist and Office Admin plays an integral role in the daily operations of our business. In this role, you will provide a welcoming environment for our clients in person and on the phone, ensuring the utmost customer satisfaction. You will also organize and coordinate office administration and procedures, in order to ensure organizational effectiveness, efficiency. You will be responsible for keeping the business operating smoothly on a day-to-day basis and have your hand in everything.

Key Areas of Responsibilities:

• Greet advisors, clients, visitors, and guests; determine the purpose of each person's visit and direct or escort him/her to the appropriate location
• Maintain policies and procedures, coordination of electronic record retention and distribution, and implementation
• Identify opportunities for process and office management improvements, design and implement new systems.
• Manage relationships and service requests with vendors, suppliers, service providers and landlords in addition to point of contact for maintenance
• Act as back-up for front desk in AFP for breaks, vacations, illnesses, and unexpected absences when CSA’s are unable to fill in – including answering phones.
• Open the office, including but not limited to making coffee, setting up conference/training rooms for the day
• Manage mail and shipping for ANF
• Answer phones within ANF phone queue
• Perform administrative and clerical support tasks as assigned
• Point of contact for our sub-tenants in 130 Cheshire Lane
• Assist with office moves; maintain headcount spreadsheet and office map on monthly basis.
• Assist in projects as needed or assigned to further support the business
• Manage office/café supplies inventory, fill supplies and place orders
• Maintain a professional workspace and overall office appearance, including but not limited to the reception desk and conference rooms
• Close the office, including but not limited to turning off lights and ensuring the kitchen and shared areas are picked up/organized