Marketing Events Coordinator Jobs

COORDINATOR, MARKETING EVENTS

MARKETING DEPARTMENT

Debevoise & Plimpton LLP is a premier law firm with market-leading practices, a global perspective and strong New York roots. Our clients look to us to bring a distinctively high degree of quality, intensity and creativity to resolve legal challenges effectively and cost-efficiently. We believe in hiring talented and dedicated individuals as members of our administrative and professional community. We draw on the strength of our culture and structure to deliver the best of our firm to our lawyers and clients through true collaboration.

The firm is seeking a Marketing Events Coordinator to become an integral part of the Marketing Department. The Marketing Events Coordinator will project manage and execute client-facing and internal events supporting the firm's business development goals and initiatives. This includes webcasts and seminars, client development events and activities and select internal firm events.

RESPONSIBILITIES include but are not limited to:

• Fluently use our marketing platforms (Vuture, InterAction, On24) to create and send save-the-dates/invitations and correspondence for social and content-facing events in person, virtually, or hybrid.
• Responsible for researching, sourcing, negotiating and contracting venues, entertainment and vendors/suppliers.
• Coordinate with Accounting and the General Counsel's Office to ensure all vendors/suppliers' contracts and payments are managed appropriately and the firm receives the best level of service.
• Work closely with partners, practice managers, business development colleagues and the Events Team to conceptualize and pitch ideas, venues and entertainment for client events.
• Oversee the lifecycle of events from start to finish, handle all logistics for virtual and live events, including on-site event management, scheduling and running tech rehearsals, and post-event follow-up, including all invoicing/payments, preparing estimated budgets and final cost reports, tracking attendance, drafting follow-up correspondence, logging activities and tracking client and lawyer feedback.
• Represent the firm and its core values at all times.
• Lead and execute virtual webcasts, conferences and in-person seminars; coordinate with virtual producers; create and send invitations and email communications; schedule and run technical rehearsals and manage live events; confirmations and post-event follow-up; and coordinate Continuing Legal Education (CLE) letters and certificates with our CLE Specialist.
• Work closely with the firm's in-house Conference Center to coordinate logistics for virtual and on-site events.
• Project manage by developing and communicating timelines, budgets and event details for live events such as the menu, décor, entertainment, photography, videography, ticketing, gifting, transportation/car service, security, arranging special accommodations and hiring staff and outside consultants.

Additional Responsibilities

• Be creative and stay current on new venues, vendors, event trends, locations and resources.
• Provide support to Event team colleagues when necessary.
• When needed, collaborate and provide oversight to outside event consultants handling events for the firm.
• Collaborate with support administrative staff that assists with large-scale events and virtual events.
• Understand the firm's market offerings, practice areas and target business market.

REQUIREMENTS:

• Ability to lead and work independently, meet deadlines and perform well under pressure.
• Detail-oriented, a self-starter, outstanding project management skills and a team player.
• Bachelor's degree and 2 -5 years of experience in a professional setting or services firm.
• Must be available to work overtime, evenings and some weekends.
• Strong written and verbal communication skills to confidentially and diplomatically communicate with lawyers, senior management, clients and colleagues.
• Event experience in New York or other major cities; knowledgeable of venues and vendors.
• Technology savvy and a familiarity with databases and platforms; Zoom and M.S. Office are required—Vuture, On24 and InterAction preferred.

TO APPLY:

A resume and cover letter are required to apply for this position. Please tell us your salary requirements and where you saw this position posted. Send required materials to:

Human Resources

Debevoise & Plimpton LLP

[email protected]

212.909.7388 (TTY only)

Debevoise & Plimpton LLP is an equal opportunity/affirmative action employer. All qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran or any other legally protected category in accordance with U.S. law.