Meetings & Events Project Coordinator - Remote | Wfh

We are seeking an enthusiastic and dynamic individual to join our team as a Meetings & Events Project Coordinator. As a fully remote position, this role offers an exciting opportunity to work with a diverse group of clients in planning and implementing meetings and events of various types and sizes. If you have 3-5 years of previous events/meetings experience, are detail-oriented, and possess excellent communication skills, we'd love to hear from you!
Role Overview
As a Meetings & Events Project Coordinator, you will play a pivotal role in the successful execution of events and meetings. Your responsibilities will encompass a wide range of tasks, including event website development, online registration coordination, venue selection, travel arrangements, and client interface. You'll work closely with our team to ensure the seamless planning and execution of National Meetings, Sales Meetings, Training Meetings, Launches, Conferences, and Incentive Trips.
Key Responsibilities
Collaborate on the development, strategy, and content for event websites and registration.
Coordinate online registration processes, tracking and reporting participant data.
Act as the primary point of contact for participant inquiries, managing high email/call volumes professionally.
Assist in scouting venues and destinations to accommodate planned meetings and events.
Manage various reports to track event progress, including rooming lists, A/D reports, seating charts, and meeting evaluations.
Coordinate all meeting materials preparation, including invitations, confirmations, mailings, name badges, signage, and post-program reporting.
Collaborate with vendors on gift/amenity selections and other program-related materials.
Support Project Managers in developing mobile app content/materials.
Provide exceptional client interface and customer service, promptly addressing client questions and requests.
Qualifications
Advanced proficiency in MS Office (Excel, PowerPoint, Word).
Ability to excel in a fast-paced work environment.
Exceptional attention to detail and demonstrated multitasking abilities.
Proven experience in data/email management, registration, and reporting.
Aptitude for technology and/or software solutions.
Experience with Cvent is a plus.
Additional Requirements
3-5 years of previous events/meetings experience.
Excellent interpersonal skills, with the ability to communicate effectively at all levels, both within and outside the organization.
Team player mentality.
Fully remote position.
Ability to travel by airplane, boat, rail, and/or car.
Reporting
This position reports directly to the Project Support Manager, Meetings & Events.
If you are a passionate, detail-oriented professional with a knack for event planning and coordination, we invite you to apply for this exciting opportunity. Join our team and help us create memorable and successful meetings and events for our valued clients.
Employment Type: Full-Time
Salary: $ 65,000.00 75,000.00 Per Year