Legal Admin Assistant Jobs

Kolter Solutions is seeking a Legal Administrative Assistant

Location: Onsite Macon, GA

Our client is currently seeking a Legal Administrative Assistant to join our Data Protection, Privacy, and Security team in Macon, GA. This position supplies a wide range of secretarial, administrative, and clerical support to a legal team in a demanding environment.

As the Administrative Assistant your responsibilities will include managing office inventory and ordering supplies, calendar management for multiple attorneys, planning and scheduling events, booking travel, as well as reviewing and submitting expense reports. You will also be responsible for aiding timekeepers in reviewing invoices and communicating with the billing department to finalize invoices.

The attorneys in this office focus on Data Protection, Privacy, and Security. You will play an active part in responding to security breaches by notifying Attorney Generals as well as sending notices to individuals who are affected by the breach. As new breach matters come in emergency conflict requests are submitted to expedite the response process. As new clients come in you will also prepare New Business Intake, (NBI), forms to open new matters as well as engagement documents to be emailed to clients using DocuSign. In addition, you will be responsible in working with the attorneys to ensure CLE and IAPP requirements are met and properly reported.

This role will require top-notch communication skills, with understanding that following up and following through keeps a team running smoothly. You will be able to re-prioritize and adapt as new needs arise, while maintaining a high level of professionalism and adhering to strict deadlines.

This role will require the ability to assist with midnight filings that occur approximately four times per year.

Minimum Qualifications

The ideal candidate will have 3-5 years of experience managing the day-to-day task of office operations as well as performing various complex legal task.

You will be proficient with Microsoft Office Suite (Excel, PowerPoint, and Word) to perform mail merges, create power point presentations and spreadsheets.

Experience with a document management system, billing software, and time entry program will also be useful in this role as well electronic docketing filing experience.

A strong understanding of technology and thorough proofreading skills is required.

Kolter Solutions is a leading professional staffing company based in Central Florida. We place highly skilled individuals on a contract, contract-to-hire, and direct hire positions at clients nationwide.

Kolter Solutions has proudly been recognized as the " Best Places to Work by the Orlando Business Journal and Staffing Industry Analysts (SIA). We are also in the Fast 50 2020 Fastest growing companies in Central Florida !

We Offer

Full Health Benefits

Vision

Dental

401 (k)

Pet Insurance

Life Insurance

Supplemental Benefits such as short-term disability, accidental insurance, and supplemental dental and vision.

Employee Discounts

Referral Program

Kolter Solutions is an Equal Opportunity Employer. We believe in hiring a diverse workforce and sustaining an inclusive, people-first culture. We are committed to non-discrimination on any protected basis, such as disability and veteran status, or any other basis covered under federal, state or local applicable law.