Admin Assistant - Atlanta

Hidden Talents ABA$35,000 to $40,000 + Benefits.Full-time, Typically Monday-Friday. On-call as needed.SUMMARY:Hidden Talents ABA is a professional private-owned company that operates in the Healthcare industry. Primary responsibilities of the Admin Assistant include providing the principals with information support at any time; performing research, data collection & analysis; ensuring the smooth running of the office; performing administrative and office tasks; and working closely with existing staff.PRIMARY DUTIES:Responsibilities:Collect information, perform research and data analysis as needed; provide suggestions to the principals with the best solution to solve problems.Observe and participate in the daily work to continuously optimize the workflow & process, improve team efficiency, and reduce the interventions by Principals.Proactively coordinate and manage meeting scheduling and agendasIdentify and oversee various projects as needed.Arrange and execute logistics of meetings and other teamworkAssist with assignments/projects as requestedAssist with general administrative tasks as neededPlan travel, including flights, accommodation, and ground transportationAnticipate needs and plan/coordinate for future needsMaintain sound judgment and discretion when handling sensitive and confidential informationSchedule and work closely with other executives on various projects.Coordinate staff and assist with monthly schedules.Assist in maintaining the inventory of all office supplies.Prepare and submit expense reports.Prepare for occasional events, coordinate with vendors for decorMaintain Principals’ personal Google calendars (separate from professional calendars).Schedule personal appointments. Calendar items forwarded by Principals.Email a daily activities report to Principals.Purchase gifts, develop and maintain gift tracker, and review and audit receipts.Keep track of birthdays and other important dates.Work with travel concierge and accountant as needed.Assist the HR responsibilities.Assist with bookkeepingREQUIREMENTS:Bachelor’s degree or above.Proven experience working as a personal assistant is required.Excellent learning ability and has a passion for exploration, research, and analysis.Experience working in the Healthcare industry or a family office is preferred.Vault-like ability to maintain confidentiality and be ultra discreet.Demonstrate excellent email etiquette, concise and accurate communications.Maintain strictest confidences--never disclose Principals’ contact information.Flexibility to work weekends and evenings.Must be very technically savvy. Experience with G-suite & Office 365.Resourceful in terms of internet search and online shopping.Strong work ethic, reliable, punctual, and honest. Practical and efficient.Highly organized, meticulous, detail-oriented, and thorough. Able to multitask and prioritize well.Positive attitude, team player, capable of working well with a vast array of high-quality vendors.Personable, gracious, and polite, with excellent people skills.Excellent command of the English language, both written and spoken.Proactively identifies and resolves problems.Able to work independently but takes direction well from Principals.Flexible and able to accommodate spontaneous changes to routines and plans.Long-term intent.Must be legally authorized to work in the United States without sponsorship for employment visa status.Able to pass an extensive background check, credit, and reference checks.Willing to take a pre-employment psychological exam and drug screen.OUR CORE VALUES:Learn from mistakesBrave to face and admit the truth. Learns and grows from mistakes. Makes thoughtful choices and changes to avoid mistakes or at least low-cost mistakes. High-cost or repeated mistakes will lead to disciplinary action.ConscientiousFinish duties conscientiously, effectively, and promptly.DedicationBe dedicated. Keep improving.AccountableDue diligence. Be accountable.IndependentThink and act independently.ResilienceDo not complain or shy away from assigned work. Confronts difficulties bravely.Job Type: Full-timePay: $35,000 to $40,000 per yearBenefits:Health insuranceDental InsuranceLife InsurancePaid time offSchedule:8-hour shiftMonday to Friday Work Location: Atlanta, GA