Human Resources Coordinator / 60017767 Jobs

Job Responsibilities

The Agency's mission is to be boldly innovative in improving the health and quality of life for South Carolinians.

This position is located in the Office of Human Resources, Richland County.

Are you the One? We are looking for a Human Resources Coordinator, who will work with all Human Resources teams to assist with operations functions of Human Resources. Responsible for personnel, time and leave, and organizational management transactions. Handles a variety of personnel-related and administrative duties.

• Enters and checks time/leave, personnel and organizational management transactions into SCEIS. Assists with payroll reports, sends correspondence to managers and runs simulations to check pay. Checks time/leave related actions. Serves as a time/leave contact. Assists with clearing payroll reports and correcting any issues. Ensures new hires, separations and personnel transaction requests are processed correctly. Sends time collision, telecommuting, overtime flag upload, etc. to SCEIS as necessary. Assists with comp time payouts, hazardous weather entries or other large keying projects. Maintains electronic copies of reporting in HR shared drive each pay period. Ensures state and agency titles/classifications/pay bands are correctly entered for all SCEIS actions. Assists with reviewing SCEIS discrepancy reports as needed. Calculates and maintains employee date specifications including: Agency, class, state service, annual leave accrual dates.
• Coordinates Paid Parental Leave. Works closely with Benefit Departmental liaisons, time administrators and employees to ensure FMLA leave is properly reflected in SCEIS, as well as Workers Comp Leave, if and when needed. Prepares and sends correspondence related to: leave pool, annual leave usage over 30 days, and Paid Parental Leave. Maintains related logs. Facilitates the Paid Parental Leave (PPL) process by informing employees of their rights and responsibilities, ensuring receipt of proper documentation, ensuring application of applicable policy and procedure, and establishing and maintaining a PPL tracking log. Monitors and/or enters leave transactions in SCEIS as needed. Answers leave related questions and troubleshoots issues in SCEIS. Keys leave without pay for employees who have exhausted their leave due to extended absences and notifies the appropriate personnel. Provides training to Time Administrators, Managers and employees as needed on leave related topics. Processes all leave pool donations forms for year-end and separating employees. Processes leave pool requests. Assists with employees requesting to use more than 30 days of annual leave in a calendar year and processes advanced sick leave requests as needed.
• Responsible for completing employment verifications and verifications of wage/benefits data. Ensures dual employment is received, approved and keyed correctly.
• Enters time/leave, personnel and organizational management transactions into SCEIS as requested. Ensures employee records are up-to-date by processing status changes in SCEIS. Keys telecommuting and OT flags & ensures all data received for payroll is accurately keyed. Audits personnel actions in SCEIS for accuracy. Keys corrections as needed.
• Performs other duties as assigned by Supervisor.
• Serves as backup to the Front Desk and File Room.

Benefits

The South Carolina Department of Health and Human Services offers an exceptional benefits package for FTE and TGE positions that includes

• 15 days annual (vacation) leave per year.
• 15 days sick leave per year.
• State Retirement Plan and Deferred Compensation Programs.
• 13 paid holidays.
• Health, Dental, Vision, Long Term Disability, and Life Insurance for Employee, Spouse, and Children.

Minimum And Additional Requirements

A bachelor’s degree and clerical or administrative experience.

An equivalent combination of experience and education may be considered with prior State Human Resources approval.

Additional Requirements

• Sitting or standing for long periods of time.
• Lifting requirements: 20 lbs.
• Excellent computer skills in a Microsoft Windows environment
• Ability to maintain the highly confidential nature of human resources work
• Requires holder to drive routinely
• Occasional overnight travel.

Preferred Qualifications

• Ability to establish and maintain effective working relationships.
• A successful candidate in this position must be detail-oriented and able to prioritize work assignments with the ability to multitask in a fast-paced environment.
• Must be able to maintain confidentiality. Knowledge of Microsoft Office, SCEIS and NeoGov.
• Knowledge of the relevant human resources policies and procedures and of agency policies and procedures.
• Knowledge of principles and practices of human resource management.
• Ability to analyze needs and to recommend and communicate solutions effectively.
• Knowledge of federal laws and state regulations affecting human resources.

Additional Comments

Please complete the State application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position. Supplemental questions are considered part of your official application for qualification purposes. All applicants must apply online. All correspondence from the Office of Human Resources will be through electronic mail.

The South Carolina Department of Health and Human Services is committed to providing equal employment opportunities to all applicants and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth or related medical conditions, including, but not limited, to lactation), national origin, age (40 or older), disability or genetic information.