Human Resources Assistant Jobs

Earn $22.00/hourly, plus 2 weeks vacation, 10 calendar holidays (Includes 1 floating holiday), 24 hours personal time, and 12 sick days a year.
Under the supervision of the Human Resources Office Manager, the Human Resources Assistant supports the Human Resources department with the daily administrative operations of the Human Resources Office. The Assistant will conduct/complete the new hire onboarding and background check processes in accordance with federal and state laws/regulations. The Assistant will manage/track confidential employee data and coordinate or complete employee requests while providing excellent customer service. This staff member will maintain professionalism in all areas, including confidentiality.
HOURS PER WEEK: Non-Exempt, hourly position

• Regular hours entail 8:00am-4:00pm or 9:00am-5:00pm schedule

Functions

• Receive and date-stamp incoming mail and deliver to proper HR Staff
• Coordinate with necessary personnel to ensure scheduling of TB and physical appointments as needed
• Ensures all background checks are completed per all state and federal laws as well as regulations of the governing body or funding source depending on their position and program
• Completes Employment Verification requests for employees and outside requestors
• Completing new hire and other various reporting following the guidance of Federal, State, and local laws as assigned
• Ensures timely completion of assigned projects and tasks
• Initiating new hire communications in the form of phone calls, emails, and onboarding cloud-based programs
• Confirms new hire start dates with relevant in-house departments as well as satellite offices as new hires progress through the different stages of onboarding
• Conduct background check renewals per laws/regulations
• Executing Form I9 and E-Verify for all employees, adhering to federal regulations and requirements
• Prints and distributes new hire badges
• Coordinate creation and distribution of ID Badges for all incoming and transferring staff
• Responsible for maintaining the privacy and confidentiality of Protected Health Information of service recipients in any form (e.g., computer access, conversation, document) during and surviving the termination, expiration or cancellation of employment/association with CHC
• File all HR related documents and ensure that HRIS and paper file have the same documentation
• Keep inventory of and order supplies such as ID badges supplies, forms and lanyards, and new hire onboarding supplies
• Utilize resources to conduct out of state background checks as well as Child Abuse Registry checks
• Effectively communicates needs with supervisor including but not limited to: needed resources/reference materials, additional time completing tasks, understanding of assigned tasks and projects, and barriers to completion.
• Conducts Onboarding/Orientation process timely for a minimum of approximately 7-10 new hires per week including but not limited to:
• Ensures applicable drug screens are scheduled and evaluates the completion of each drug screen before start date
• Conducts background checks for minimum of approximately 7-10 new hires per week including but not limited to:
• Assist in external and internal audits for the Human Resources Department
• Ensures all required documentation is completed accurately by each new hire before start date; ensure documents are stored in both HRIS as well as paper file
• Perform other duties as requested by your immediate supervisor or the President/Chief Executive Officer
• Review and assign HR help desk tickets daily
• Assist HR Office Manager in coordinating meetings with staff as well as recording meeting minutes and distributing in a timely manner
• Maintaining up to date information in our tracking platform as well as HRIS
• Submit Purchase Requests for background checks and complete monthly charges report for Finance department
• Maintaining real time information in our tracking platform as well as HRIS
• Prepares New Hire Orientation packets including pertinent company and benefit information
• Coordinate with the necessary departments for staff key access card returns
• Ensures assigned new hires complete background check paperwork and requirements accurately and timely
• Enter personnel information into HRIS. Utilize HRIS applications to electronically track all HR data
• Ensures all background checks are completed before the new hires start date
• Assist in coordinating employee orientation process with HR Department staff, Training Department, Supervisors and the IT Department

Required Experience

• Bilingual English/Spanish a plus
• Highly skilled in MS Office, Google Work Space, web-based HRIS systems, and general high computer literacy is required
• Excellent communication and customer service skills and ability to work in a flexible team in a fast paced environment
• Excellent filing skills
• Excellent organizational and time management skills. Must be able to complete tasks independently and with high attention to detail
• At least one year of experience working in a Human Resource Office with basic knowledge of Federal, State, and local Employment Labor Laws required.
• Associates Degree in Business Administration w/ concentration in Human Resources or related degree required; Bachelors Degree preferred
• Ability to travel to other agency locations as required

Physical Requirements

• Ability to exert force equivalent to lifting up to approximately 10 pounds and/or occasionally exert force equivalent to lifting up to approximately 50 pounds
• Ability to give and receive information through speaking and listening skills
• Able to travel between office locations
• Completing paperwork -such as copying and stapling
• Sitting for extended periods of time
• Word processing: including responding to emails, composing letters, completing computerized documentation. This involves sitting at a computer for several hours a day

Benefits
As a full time benefits position, staff is eligible to enroll in medical, dental, vision, FSA, supplemental life insurance, critical illness, enhanced short-term disability, and 401(k) benefits.
We maintain a drug-free workplace and perform pre-employment drug testing
Keyword: Human Resources, Non- profit, Human Services, Administration, Assistant, Secretary, Receptionist, Business Administration