Human Resources Assistant Jobs

Job Details
Job Location
Colonial Parkway - Inverness, IL
Position Type
Part Time
Education Level
HS/GED 3 yrs exp, BA Social Srvcs
Salary Range
$20.00 - $22.00 Hourly
Description
This position requires a Candidate that pays attention to detail as well as possesing excellent Organisational skills Coupled with Minimum of Moderate skills in Excel and Word.
This position is a part time position offering 24-32 Hours per week with some remote work available.
How To Apply
Option 1: Complete this Online Application by visiting Our Careers Page by following this link;https://littlecity.org/careers/
Option 2: Email: [email protected]
Subject Line: Open Position: HUMAN RESOURCE ASSITANT
Attach: Resume / Cover Letter .
Purpose
The Human Resources Assistant is primarily responsible for ensuring that compliance related information is flowing into and out of the department effectively, that necessary functions are properly supported through efficient and organized records management; and that the needs of both internal and external customers are met in order to assist employees to deliver agency mission.
Essential Duties And Responsibilities
The list of essential duties and responsibilities, as outlined herein, is intended to be representative of the task to be performed. The omission of an essential function does not preclude management from assigning duties not listed herein is such duties are a logical assignment to the position.

• Is responsible for the filing of all training documentation and spreadsheet updates (as needed) in relation to the agency Medication Pass program.
• Is the primary point of contact for all Human Resources-related PACE questions, testing or concerns.
• Updates policies and procedures related to role based on internal and external requirements
• Successfully completes Little City Foundation required training, re-training, and any additional training as required by Little City Foundation policies and practices, or as assigned by his or her immediate supervisor.
• Conducts audits of new and current employee files on a weekly basis to ensure documents are current and notifies in a timely manner when items are expiring. Will actively need to update/create new tracking mechanisms as regulatory requirements change.
• Regularly communicates with external partners regarding employee physicals, drug testing and other required employment criteria
• Effectively and professionally communicates with all levels of employees in all departments within the organization.
• Communicates regularly with Manager regarding feedback for methods to improve existing tracking and monitoring tools.
• Utilizes databases and technology to generate reports and send professional correspondence.
• Maintains necessary databases and tracking systems to ensure Human Resources and regulatory processes are efficient and effective; specifically related to DCFS, PACE, TB Testing, all new hire document tracking, annual agency 689 and 718 background checks.
• Provides assistance to internal and external customers; both walk-in and phone related requests. Participates in coordination and execution of HR-related activities and initiatives such as job fairs, TABE testing, reception coverage, mail sorting and distribution
• Other duties and responsibilities as assigned.
• Collaborates and communicates with all departments regarding audit requirements, documentation needs and timelines to address items on a daily basis
• Upon request, will proofread communications from Human Resources Leadership and peers.
• Maintains annual Red Cross certification in First Aid and CPR.
• Will review monthly invoices from business partners for accuracy and payment approval.

Qualifications
High School or GED required with at least 3-5 years of experience in human resources or a related field. Bachelor’s degree preferred. Must have good interpersonal and communication abilities, both written and verbal, with the ability to practice tact and diplomacy and maintain highly confidential information. Must have strong computer skills, including all MS Office Professional Suite applications and Adobe Acrobat Professional. Based in the Palatine Office location.
Physical Requirements & Work Environment
While performing the duties of this job, the employee is subject to sitting for prolonged periods; frequently walks, stands, grasps, lifts, holds, or feels objects; occasionally stoops, kneels, crouches, or crawls. Extended use of computer and typing is required. The employee frequently is required to use manual and finger dexterity and eye-hand coordination when working and handling office equipment. The employee is subject to assist and support up to 25 pounds with varying amounts of assistance on a reoccurring basis. The employee is required to have corrected vision and hearing within normal range and the ability to operate office equipment. No occupational exposure to blood, body fluids, communicable diseases or other potentially infectious substances (Category I). Typical office environment. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Disclaimer: The intent of this job description is to provide a representative level of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.