Grant Accountant Jobs

Job Title: Grant Accountant

Requisition ID: req1074
Regular or Temporary: Regular

Number of Months:

Location: Tyler, TX

ESSENTIAL FUNCTIONS and DUTIES

Primary Responsibilities

• Grant Accounting

o Responsible for the financial accounting and reporting for all local, state and federal grants in use by TJC.

o Monitor all grant activity for allowable transactions according to granting agency guidelines.

o Prepare journal entries to record matching expenses, indirect costs, and other transactions affecting grants.

o Prepare periodic reports for grants in use by TJC according to granting agency guidelines.

o Provide exceptional customer service to principal investigators and department administrators to establish grant budgets and coordinate training regarding financial policies and procedures.

o Develop annual budget for all restricted funds.

o Maintain records for restricted funds and prepare schedules, reports, and reconciliation documents for the annual audit.

o Establish internal controls to ensure compliance with granting agency requirements.

o Develop policies and procedures related to grant accounting and reporting for TJC.

o Assist the Controller with restricted fund audit schedule preparation.

o Develop proficiency in the use of financial accounting systems in use by TJC.

Secondary Responsibilities

• Payroll Services Support

o Under the direction of the Payroll Services Coordinator and the Controller, contribute to the execution of TJC’s periodic pay cycles.

o Collect timesheet data and related payroll information and enter into Banner payroll system in an accurate and timely manner.

o Calculate or verify overtime calculations, as requested, and verify accuracy of timesheet data through reasonableness and consistency reviews.

o Compare leave forms to timesheet data to ensure leave time is entered accurately.

o Process supplemental payrolls, as directed.

o Prepare and submit payroll file to bank within established timeframes, as directed.

o Develop proficiency in the use of the payroll software system in use by TJC.

o Maintain a high level of security and confidentiality of sensitive information.

o Calculate and submit federal taxes after payroll completion.

COMPETENCIES

• Excellent oral and written communication, organizational, interpersonal and administration skills essential.

• Must be able to work independently and as part of a team, and be adaptable to changing job requirements and deadlines.

• Must be open to assisting other areas as needed within the Business Services office.

• Must have strong mathematical and numerical aptitude. Must be accurate and thorough.

• Demonstrate excellent oral, interpersonal and written communication skills and organizational and problem-solving skills.

• Possess excellent keyboarding/data entry skills.

• Ability to exercise sound judgment in prioritizing and time managing work and dealing with working professionally with all levels within TJC.

• Meticulous attention to detail is mandatory as is the ability to maintain the highest level of confidentiality.

• Ability to work well alone and also within a team environment.

• Ability to read and interpret policies, procedures, and guidelines.

• Effectively deal with multiple and changing priorities as well as demonstrate initiative; able to undertake prompt, appropriate action to correct any inaccuracies.

• Ability to meet tight deadlines and ensure accuracy with highly confidential information.

QUALIFICATIONS

Required

• Bachelor’s Degree in Business or related field is required, equivalent combination of education, training, and experience may be considered in lieu of degree requirement.

• Minimum of two years related experience required.

EXPECTATIONS

• Perform other duties as assigned.

• Will have contact – in person, by email, or by phone – with staff, students, and the general public.

• Must exhibit a sensitivity to and an understanding of the diverse academic, socio-economic, cultural, and ethnic backgrounds of staff and students and to staff and students with disabilities.