Job Summary:

The Executive Assistant will provide high-level administrative support to the Chief Executive Officer and other senior staff as well as oversee the general administrative function and activities of the office.

Duties/Responsibilities:

• Performs or facilitates maintenance of office equipment including cleaning, maintenance, and repairs.
• Maintains office files; implements an efficient system for other staff to access files and records.
• Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff.
• Provides high-level administrative support and assistance to the Chief Executive Officer and/or other assigned leadership staff.
• Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.
• Manage calendar for business and personal events.
• Maintains inventory of office supplies; orders new supplies as needed.
• Coordinate and prioritize meetings with direct communication with the CEO.
• Assists with onsite workshops / labs held both during the week and on Saturdays, which includes, but is not limited to: Coordination of ordering food for labs, potentially picking up Doctors from local hotels and transporting them to the office; lifting heavy objects.
• Schedules and attends meetings on behalf of executives, taking notes and recording minutes.
• Assists CEO with business errands including picking up / dropping off packages / shipments.
• Arranges travel and accommodations for executives.
• Provides clerical support when needed to assist clerical staff with assigned administrative duties such as answering phones, sorting and distributing mail, and preparing documents.
• Performs other related duties as assigned.

Required Skills/Abilities:

• Excellent organizational skills and attention to detail.
• This position requires candidates be comfortable lifting up to 60 lbs in order to assist with setting up labs and assist with packaging and shipping Inventory items as needed.
• Excellent time management skills with a proven ability to meet deadlines.
• Bilingual (Spanish) a plus.
• Excellent verbal and written communication skills.
• Ability to function well in a high-paced and at times stressful environment.
• Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.
• Customer-oriented and positive attitude to meet and greet guests.
• Knowledge of the spine surgery market or interventional pain market would be a plus.
• This is an onsite position, however, the candidate must be comfortable and experienced working remotely with the executive due to frequent travel.
• Extremely proficient with Microsoft Office Suite, particularly Outlook calendaring, with the ability to learn new or updated software.
• Competency to learn product knowledge and medical terminology.
• The ideal candidate must live within commuting distance to the office or willing to relocate to Boca Raton, FL or Baldwin, NY area.
• Flexibility in hours / Occasional weekend hours
• Local travel required. Occasional long distance travel may be required.

Education and Experience:

• Related experience required.
• High school diploma required; Bachelor’s degree in Business Administration or related field preferred.

Physical Requirements:

• Must be able to lift up to 60 pounds at times.
• Prolonged periods sitting at a desk and working on a computer.

As a global company, elliquence educates physicians on the least invasive procedural solutions for spine pathology and provides our unique and specialized tools to support these procedures. The procedures are truly the least invasive solutions available today, and generally begin with targeting the spinal anatomy with a spine needle. Our tag line, “Less is More” is the absolute truth.

What we offer:

Base salary and annual performance-based bonus.
Medical, dental, vision and life insurance
401(k)

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