Executive Personal Assistant Jobs

The CEO of a Global technology company that also is involved with 2 other entrepreneurial entities is looking for a “right hand” Executive Personal Assistant. This is a dynamic role for someone who likes to wear many hats and has great project management skills. This role is hybrid in Ft Lauderdale area, meeting the principal as needed on a weekly basis for in- person meetings to update schedules and for planning purposes.

About The Job

• Attend meetings, take notes, and prepare summaries for the CEO
• Responsible for all travel and reservation arrangements for the CEO as well as submitting expense reports and reconciling credit card statements
• Act as a liaison to the main office (presently in Atlanta)
• Serve as the main point of contact for the CEO with internal and external contacts, personal and professional
• View, prepare and process confidential and time-sensitive materials
• Base Salary, discretionary bonus; comprehensive medical
• Organize and maintain documentation; prepare reports and do research for meeting/conference preparation for the CEO
• Research, manage and complete special projects, as assigned by CEO
• Perform personal requests from and on behalf of the CEO. This may include overseeing construction/remodeling projects, maintenance and logistics of personal and corporate assets, handling of personal administrative tasks, etc
• Provide executive-level administrative support as a ‘right hand” by screening telephone calls; arrange conference calls or offsite meeting, manage calendar and schedule meetings, manage mail and e-mail and prioritize important items for CEO review and action

About You

¨ A minimum of 8 years of experience as an Executive Personal Assistant in the C-Suite, preferably for a CEO in a boutique global organization

¨ Bachelor’s Degree

¨ Very detail oriented with the ability to work independently to solve problems and anticipate needs

¨ High level of integrity and discretion in handling all confidential information; high emotional and intellectual intelligence

¨ Excellent Microsoft Office Suite skills; excellent written and verbal communication skills

¨ Experience interacting with clients and internal stakeholders with grace and diplomacy

¨ Comfortable working in a remote setting independently and work effectively with other remote employees on projects and initiatives

¨ A sense of humor and an interest in car racing a PLUS