Personal Executive Assistant Jobs

A highly prestigious family office based out of Miami, Florida, is looking for a seasoned Executive Personal Assistant to support their CEO. The ideal candidate is a highly organized and polished individual who is able to multitask, pay attention to details, and handle a constantly changing schedule.

RESPONSIBILITIES:

• Schedule seasonal routines and procedures for the household interior and exterior needs: landscaping, window washing, power washing, etc.
• Coordinate onsite activities and provide day-to-day direction to outside contractors, landscapers, gardeners, vendors, and other service and goods providers including scheduling appointments for service
• Assist with receiving, screening, and routing incoming telephone calls, mail, publications and correspondence; proactively handle information requests and maintain call log
• Assist with organization of areas of the Estate, including stocking miscellaneous household items
• Coordinate events taking place at the Estate in conjunction with other Estate staff (Estate Manager, Personal Chef, and Housekeeper)
• Schedule and coordinate Principal’s calendar; schedule calls & meetings, coordinate activities, manage relationships and information flow with all business associates, including board members and staff
• Collaborate with Estate Manager to assist managing the Estate and grounds
• Arrange worldwide travel and accommodations of Principal’s business and personal travel
• Maintain files in an organized manner with appropriate safeguarding of confidential information
• Organize, package, ship and receive deliveries and packages for household and Principal
• Backup to Estate Manager as needed to cover on days off and vacation time
• Assist with planning routine maintenance for the Estate
• Contact and oversee vendors. Source and compare multiple bids and supervise work once scheduled
• Schedule and confirm personal appointments and reservations
• Coordinate flight schedule with Aviation Team
• Book accommodations and reserve ground transportation between airport, hotel, board meetings, and outside dinners

REQUIREMENTS:

• Valid driver’s license
• Excellent interpersonal skills to establish and maintain support
• General understanding of household mechanical systems, appliances, technology and routine maintenance practices of these systems
• Tech savvy candidate who can leverage technology and is proficient in modern technology including knowledge of MS Office Suite (particularly Microsoft Outlook)
• Must have excellent writing skills
• Superior process and time management skills
• Must be a self-starter and treat the property as if it is their own
• Understanding that the highest levels of confidentiality and discretion are required at all times
• 4-Year degree from accredited college or university preferred
• Flexible scheduling with availability to work overtime
• Exceptional project management skills
• Outstanding references from both current and previous employers

Salary Range:

Up to $130,000-150,000 + benefits

Please submit your resume to apply to [email protected]

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