Executive Assistant-Project Manager Jobs

At The Coca-Cola Company, our Executive Assistant- Project Managers are essential to the day-to-day success of our global organization. We’re looking for a candidate that will be responsible for performing complex, administrative duties utilizing advanced technical skills for a leader within our organization. You should be able to use independent judgment on assignments that are often sensitive and highly confidential in nature. We’re looking for someone that can work independently with little or no supervision and is exceptionally well organized, flexible and enjoys challenges.

What You’ll Do for Us

• Manage meetings and general administration for several executive leaders both local and virtual.
• Manage incoming and outgoing phone and email communications.

• Interface with customers, vendors, agencies and maintain internal and external relationships.
• Create and enter data into spreadsheets including tracking of budgets.
• File, e-mail, open and distribute mail, order supplies, and presentation materials.
• Maintain various departmental database systems and lists.
• Create and handle presentations, complex reports, confidential correspondence, and files.

• Process purchase cards, expense reports and invoices.
• The ability to interact with staff (at all levels) in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful, and efficient, with a high level of professionalism and confidentiality is crucial to this role.
• Manage programs, projects and or processes specific to the operating unit served, including working with and providing direction to project manager(s)/contractor(s).
• Coordinate meetings and travel arrangements and maintain department calendar.
• Expert level written and verbal communication skills, strong decision-making ability and attention to detail are equally important.

• Submit deal sheets in portal.
• Prep and process settlement forms
• Assist with new hire onboarding process, which includes coordinating security access badges and facilitate candidate pre-employment testing.
• Payroll processing and reporting corresponding with associates and relevant parties to resolve payroll issues and managing time and attendance calibration with managers to ensure accuracy.

Qualifications & Requirements

• High School and some college preferred in Business, Communications, or similar field is ideal.
• 2 years of experience in a high-level support role preferred.
• Must possess proven ability to be a resourceful problem-solver.

• Experience scheduling travel arrangements and schedule for management
• Excellent time management and organizational skills to meet deadlines are needed.
• Experience in coordinating projects.
• Intermediate knowledge of MS Office, including Word, Excel, PowerPoint, Teams and Outlook
• Strong attention to detail, interpersonal, and communication skills are needed.

• Support experience in a professional services, sales, or marketing environment
• Experience successfully creating and/or modifying processes.

What We Can Do For You

• Growth Culture: Opportunity to work with and learn from all members of the team to support your career growth and development.

• Benefits: A full array of benefits for your financial and personal well-being that starts on day one of employment.
• Work Life Balance: Our Company works diligently to ensure this is a reality for our associates.