Executive Assistant, Wdi Creative Development

Walt Disney Imagineering is the master planning, creative development, design, engineering, production, project management, and research and development arm of Disney Parks, Experiences and Products business segment. Representing more than 150 disciplines, its talented corps of Imagineers is responsible for the creation of Disney resorts, theme parks and attractions, hotels, water parks, real estate development, regional entertainment venues, cruise ships and new media technology projects

Our Senior Executive Support Professionals are highly-respected and use their skills to keep the wheels turning so that our Guests and customers can enjoy the legendary Disney Magic. You’d be a key member of a dynamic, fast-paced team that does their part to bring smiles to millions, and would learn about your industry from some of the most creative, intelligent people in the field. Join us – apply today!

Responsibilities

The Executive Assistant is responsible for supporting an Imagineering SVP level executive. The Executive Assistant must demonstrate strong interpersonal skills with the ability to anticipate needs, take initiative, prioritize, meet deadlines, and be resourceful and flexible, while maintaining absolute professionalism and confidentiality. It goes without saying that there will be expense reports, travel planning, hundreds of phone messages and endless calendar jockeying, but this job is very much about people. The relationship you form with the executive you support is absolutely critical, because that’s what enables you to become a true partner. In addition to understanding your executive’s business needs, you will also need to understand the leadership and workings of Disney Parks, Experiences and Products and of related departments across the Disney enterprise. As the “face” of your executive within The Walt Disney Company, your professionalism, loyalty and attitude are a reflection of the office, and as such, are a key component to its success.

• Review your leader’s schedule to build-in time for things like thinking and traveling to their next meeting
• Coordinate department off-sites and events as needed
• Assist with any special projects and other related duties as needed
• Draft letters and emails on behalf of your leader
• Be ready to throw the entire schedule out the door when an emergency comes up, then pick it up again when the dust settles
• Prepare expense reports in SAP and ensure they are submitted in a timely manner
• Interface directly with other senior executives, their support teams and external organizations – your ability to work well with people on all levels is a very important part of your job
• Handle extremely confidential, sensitive information, remembering that Disney is a publicly traded company
• Understand the day’s priorities so you can be strategic about how you direct phone calls
• Perform administrative duties including, but not limited to, screening and routing phone calls, managing calendars, processing invoices, scheduling meetings requiring significant coordination and follow up, and ensuring timely and effective communications
• Prepare for meetings including setup for large presentations/video conferences with multiple sites
• Manage the planning, coordination, and execution of business travel, including trip logistics and itinerary, meeting coordination, and remote support of when executive is out of the office, taking into account time zones, weather delays, traffic and fatigue levels
• Provide additional office support such as ordering supplies, and processing purchase orders and approval processes

Basic Qualifications

• A calm head and steady hand to deal with the unexpected
• Desire to immerse yourself fully and learn all aspects of your executive’s business
• Some flexibility in your schedule – we value work/life balance, but in a pinch, a bit more time is needed
• Strong proficiency with all types of computers, phones and office equipment, as well as mastery of Microsoft Office programs, SAP, Confluence, Concur, and working in a Windows and Apple environments
• Very strong organizational skills and extreme attention to detail
• Desire to truly be helpful to your leaders and co-workers, to go the extra mile without being asked
• Complete reliability handling confidential, often highly sensitive information
• At least 7 years supporting a senior executive or equivalent experience
• Ability to multi-task and prioritize deadlines/deliverables
• Sharp written and verbal communication skills, including flawless grammar and a rich vocabulary
• A highly professional demeanor, positive outlook and a can-do attitude

Preferred Qualifications

• Experience at The Walt Disney Company
• Some presentation skills (Power Point, Keynote, Adobe suite)
• Experience in the architecture, design and construction industry.
• Experience working with Imagineering a plus
• Experience working in a large public corporation
• Experience with video Teleconferencing (VTC) equipment, Slack, Zoom
• Good knowledge of current technology trends

Required Education

• High school diploma

Preferred Education

• BA/BS or equivalent preferred