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Exec Asst, Wdi Creative Development
Company | Walt Disney Imagineering |
Address | Glendale, CA, United States |
Employment type | PART_TIME |
Salary | |
Category | Entertainment Providers |
Expires | 2023-09-18 |
Posted at | 8 months ago |
Are you a friendly and reliable collaborator, whether working with your peers or executives on the team? If so, then the Executive Assistant position in Walt Disney Imagineering at The Walt Disney Company might be right for you!
- Communicate with team members from a variety of diverse backgrounds
- Work closely with the Executive on activities, projects, meetings, event planning and office logistics
- Manage Travel & Entertainment expenses for your executives and their teams
- Ensure the executive is prepared for meetings and events
- Protect Executive’s time through strategic and proactive calendar management and vetting a variety of meeting requests
- Schedule and host in person and/or Zoom meetings which could include presentation sharing and booking conference rooms
- Order supplies and equipment along with other office management duties
- Book domestic and global travel for your leader and their teams and build travel itineraries
- Proactively resolve problems and pitch in to help
- Prepare reports to be shared with leaders and stakeholders
- Thoughtfully manage complex calendars
- Attend meetings to take notes as well as follow-up on action items
- Prepare professional Keynote and PowerPoint decks
- Coordinate onboarding/offboarding of team members
- Excellent organizational skills and attention to detail with the ability to prioritize tasks and handle multiple tasks with set deadlines
- Strong proficiency with standard PC and Mac office tools such as Microsoft Outlook, Word, PowerPoint, Excel, Keynote
- Experience with SAP and Concur
- Effective communication skills, including diplomatic and professional handling of telephone and email communications
- Experience handling confidential information. Exercises good judgement and discretion while maintaining confidentiality of information and documents
- Ability to be pro-active, resourceful, flexible, and responsible
- 3 years minimum experience in an administrative role
- Professional and highly discreet while maintaining absolute confidentiality
- Flexibility to work overtime as needed in urgent situations
- Proven success partnering and interacting with all levels of Cast Members/Employees including Executive Leadership
- Experience within the Walt Disney Company
- Experience supporting executives in an entrepreneurial technology organization
- High school degree or equivalent
- Bachelor’s degree
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