Executive Assistant To Vp

Northrop Grumman is seeking an experienced Executive Assistant to support Corporate Global Supply Chain. They will provide high-level administrative support to the Supply Chain VP, and other senior executive team members as needed.

As a valued member of the team, this Executive Assistant role is the center of day-to-day office operations and will be welcomed into a team environment where input is invited, growth is encouraged, and mutual support is the standard. Our community is composed of incredible people with different abilities, diverse thinking, and varied backgrounds, who find professional fulfillment in understanding and solving challenges that make our world a safer place.

This position is pivotal to the success of the organization and the successful candidate will demonstrate how they have supported prior teams through organization, self-motivation, and task ownership skills, with the ability to accomplish duties in a high-impact, time-sensitive environment.

This position is located in either Irving, TX or Baltimore/Linthicum, MD and may require occasional nonstandard work hours with hybrid work opportunity.

The successful candidate communicates and interfaces with enterprise-wide partners, executives, administrative and line management employees. This position requires the individual to perform advanced administrative duties with exposure to sensitive information necessitating tact, diplomacy, discretion, and judgment. Strong project management skills, emotional intelligence, political savvy, discretion, and integrity are essential for this position. In addition, the candidate must be comfortable working in a high energy, collaborative, diverse, professional environment and be able to complete a wide variety of tasks independently with minimal supervision.

The ideal candidate will be team-oriented, possess the ability to work with other professionals collaboratively, possess agility and the desire to adapt to constantly changing demands and new tools/technologies, demonstrate a capability to take on new and unfamiliar tasks, and have a tremendous interest in playing a significant role as a member of the leadership team. Advanced proficiency at managing priorities and projects for senior leadership team members is required.

Basic Qualifications:

• Computer skills required include advanced expertise in Microsoft Office software (Word, PowerPoint, Outlook, and Excel), SharePoint and intranet/internet proficiency.
• Must have experience with travel and expense reporting systems (Concur or similar, ITRIP)
• Comfortable operating in a fast-moving environment and manage information flow in a timely and accurate manner.
• Understand the sensitive nature of working in an executive office and have good judgement, problem solving skills and maintain the highest levels of confidentiality.
• Ability to efficiently coordinate Outlook calendars and other routine items.
• Ability to solve problems and meet deadlines with a great level of flexibility.
• High School Diploma and a minimum of 6 (six) years of experience in the administrative professional field OR Associate's Degree and a minimum of 4 (four) years in the administrative professional field OR Bachelor’s Degree with 2 (two) years' experience in the administrative professional field.
• Ability to work independently, foresee needs, and be proactive.

Preferred Qualifications:

• Ability to swiftly adapt to new tools/technologies to drive efficiency and organization across the global team.
• Experience participating and hosting in-person and remote Video Teleconference meetings (i.e. Zoom, Skype, Teams, etc.)
• Expert level proficiency with oral and written communication skills.
• Ability to independently compile and generate reports/presentations.
• Must be able to interface with executive level internal and external contacts with considerable autonomy.
• Demonstrated ability to manage multiple administrative projects and initiatives; experience in supporting a variety of executive levels, management level and administrative support within an organization.
• Experience writing, proofreading and correcting documents.
• Prior experience coordinating both on and off-site meetings and/or events.

This position reports to Irving, TX, USA, however, you are able to work from any of the additional 2 locations listed above.

The health and safety of our employees and their families is a top priority. The company encourages employees to remain up-to-date on their COVID-19 vaccinations. U.S. Northrop Grumman employees may be required, in the future, to be vaccinated or have an approved disability/medical or religious accommodation, pursuant to future court decisions and/or government action on the currently stayed federal contractor vaccine mandate under Executive Order 14042 https://www.saferfederalworkforce.gov/contractors/.

Northrop Grumman is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO/AA and Pay Transparency statement, please visit http://www.northropgrumman.com/EEO. U.S. Citizenship is required for most positions.