Executive Assistant - $85-$120K

Trademark Hire, LLC has exclusively partnered with a high-profile, multinational, premier real estate investment and development company based in Dallas, TX to place a skilled, business-minded, detail-oriented, highly motivated & organized individual in the role of Executive Assistant, to provide direct support to the Administrative Director (AD), Office of the Chairman. The AD directly supports, and is the gatekeeper/right hand to the Chairman, a high-profile businessman & UHNW individual. The EA will report directly to the AD and all responsibilities will revolve around assisting the AD with all things related to the business and personal needs of the Chairman and his family. The executive office operates on a very professional (including attire), formal and traditional level, and the EA will be expected to work with a high level of professionalism and confidentiality. For this role, we’ll be considering candidates that have at least 4 years administrative experience (EA experience is a plus!) in a corporate setting seeking to elevate into a C-Suite environment and learn from the AD. This is an in-office role.

The ideal candidate is sophisticated, personable, poised, has strong customer service skills, a meticulous attention to detail, keen organizational skills and a proven track record of taking initiative in a professional environment. Additionally, the individual must be a self-starter, possess excellent interpersonal and communication skills with the ability to interact with individuals at all levels within the organization, including top executives, while exercising good judgment and discretion when handling confidential matters. A positive attitude, strong worth ethic, ability to seamlessly multi-task, identify and juggle priorities, work well independently and as a team, is essential in this role.

Hours: 8:30am-5:30/6pm or 9am-6/6:30pm (TBD), with flexibility to work after hours if needed (on occasion). The EA will be expected to monitor their email after hours/over the weekend, responding to urgent needs immediately, and prioritizing others accordingly (next business day etc.).

Location: Dallas, TX (Turtle Creek Area)

About The Company:

The company is a full-service real estate developer, investor and advisor, focusing on institutional-grade projects and properties. From acquisitions and doing ventures to development, property management and fund/asset management, they provide creative solutions for their customers and long-term value for their partners. They have experience in 52 markets across North America and Europe and have developed and acquired 260 million square feet (Q4-2022).

Company Culture:

Company Values: Integrity * Respect * Excellence * Teamwork - The company is defined by its people. Their unwavering commitment to integrity drives every decision they make, and their forward-thinking approach keeps their teams focused on new opportunities that build along the path of progress. Their culture is also rooted in caring. Continuing the family legacy of service, their teams support organizations and activities that honor first responders, assist military families and wounded veterans, and support the underserved in their communities. It’s how they foster an environment that is diverse, inclusive and brimming with ideas that balance business with community.

About YOU:

• You’re sophisticated, poised, articulate, personable, and exude positive energy
• You’re flexible/adaptable and have the ability to pivot as needed
• You’re a great team-player, willing to jump in where needed
• You have an analytical mind, are a strategic thinker, with an ability to see the bigger picture
• You have strong interpersonal skills with a demonstrated ability to work with Executives, Board members, and other Associates across the company as a whole
• You have a good history of job stability with strong references
• You’re driven, confident, diligent, have a strong work ethic and business acumen
• You’re forward thinking, intuitive, anticipate needs and try to always remain two steps ahead of your Executive’s needs
• You’re honest and display a high level of personal accountability and responsibility
• You’re a curious learner, very resourceful, show initiative, have strong decision-making capability and a proactive approach to problem solving
• You have the ability to communicate with a mix of different personalities, and an ability to “read the room”
• You have exceptional written and verbal communication skills
• You have a calm demeanor, and convey emotional maturity and professionalism
• You’re a smart self-starter, proactive, productive, highly organized, able to multi-task, work well independently, have a “figure it out” mentality, and know to ask questions when needed
• You utilize tact, discretion and good judgement at all times, especially when exposed to confidential or sensitive material
• You have impeccable attention to detail and strong follow through
• You’re highly proactive with strong organizational skills, reflecting the ability to perform and prioritize multiple concurrent tasks
• You have experience supporting busy executives
• You have a servant’s heart, thrive in a support role and get things done!
• You have strong time management skills, and don’t need to be micromanaged in order to execute
• You’re tech-savvy, and able to both use and troubleshoot office equipment (multi-line phone system, copy machine, printer, etc.)

Key Responsibilities Include (but not limited to):

• Provide back-up support for the AD when needed
• As directed, assist the AD with reservations for both personal and business travel, including transportation and accommodations
• Participate in weekly scheduling meetings
• As directed, assist the AD with any research and preparation of briefing materials for meetings and travel
• Register, greet and escort guests as needed
• Receive and log all invitation and contribution requests to be presented at the weekly scheduling meeting
• Maintain business and personal contacts
• Answer phones, handle urgent calls with appropriate judgement, and update the phone log as needed
• Communicate with various household staff members
• Assist with ordering lunch and set-up coffee as needed
• Archive and download personal/business photos
• Receive and log correspondence & mail, and flag as appropriate
• Order personal/business items as directed by the AD
• Allocate credit card statements
• Maintain documents reflecting confidential personal data
• Prioritize inquiries and requests
• Create and maintain files and records for historical and informational reference

Experience/Education:

• Minimum 4+ years corporate administrative experience (EA experience is a plus!)
• Bachelor’s Degree preferred
• Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint, Access) and Internet Explorer/Chrome
• Solid experience working with PCs and Apple products (iPhone, iPad etc.)

Compensation/Benefits:

• Complimentary on-site gym with 24/7 access with direct access to the Katy Trail
• Maternity/Family Care Giver Leave
• Complimentary coffee, snacks & beverages on each floor
• STD/LTD
• Voluntary Life & AD&D Insurance
• Base Salary: $85k-$120k *DOE* + annual discretionary bonus (based on individual/company performance)
• PTO + 10 Holidays + 3 Floating Holidays
• Medical/Dental/Vision
• Wellness benefits and more…
• On-site coffee bar & cafe
• 401k w/company match

*Successful completion of reference, background checks and drug screen are required prior to employment*

Next steps: Candidates of interest will be contacted via email with a questionnaire to further assess if there could be a potential fit. All other candidates will have their resume kept on file for consideration of other opportunities. We do not advertise/post all open positions.

Trademark Hire, LLC & our Clients provide equal opportunity employment, and don’t discriminate with recruitment of candidates or employment on the basis of race, color, religion, gender, sexual orientation, age, national origin, marital status, disability, military status, veteran status, or any other characteristics protected by law.

Trademark Hire, LLC is a boutique recruiting agency that specializes in direct hire placement of top talent in administrative and private household roles nationwide. Please visit our website, www.trademarkhire.com, to learn more about us.