Executive Assistant To The Ceo

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Job details

Hybrid Position

This Jobot Job is hosted by Duran Workman

Are you a fit? Easy Apply now by clicking the "Apply" button and sending us your resume.

Salary $80,000 - $100,000 per year

A Bit About Us

We are seeking a highly skilled and organized Executive Assistant to provide comprehensive support to the CEO of our Houston-based technology company operating in the energy industry. This role requires exceptional attention to detail, outstanding communication skills, and the ability to work in a fast-paced and dynamic environment.

Why join us?

• Equity Opportunity
• Competitive Salary and Total Rewards Scheme
• Hybrid Schedule

Job Details

Responsibilities

• Project Support Assist the CEO in planning, organizing, and executing various projects, initiatives, and presentations. Coordinate with cross-functional teams to ensure smooth project implementation.
• Special Assignments Handle ad-hoc projects and assignments as directed by the CEO, demonstrating flexibility and willingness to take on new responsibilities.
• Office Management Oversee administrative functions, including maintaining office supplies, managing vendor relationships, and coordinating facilities maintenance as needed.
• Relationship Management Build and maintain effective relationships with internal and external stakeholders, including clients, partners, and board members. Coordinate meetings, events, and functions.
• Travel Arrangements Plan and arrange domestic and international travel itineraries, including flights, accommodations, and transportation. Prepare detailed travel packets and manage expense reports.
• Communication and Correspondence Manage incoming communications, including emails, phone calls, and inquiries, and respond on behalf of the CEO when appropriate. Draft, proofread, and edit various documents, presentations, and reports.
• Confidentiality and Discretion Handle sensitive and confidential information with the utmost discretion. Maintain the highest level of professionalism and integrity in all interactions and communications.
• Meeting Support Prepare meeting agendas, attend and record minutes during executive meetings, and distribute meeting materials as necessary. Follow up on action items and ensure timely completion.
• Research and Analysis Conduct research and gather relevant information on industry trends, competitors, and potential business opportunities. Summarize findings and provide insightful reports to the CEO.
• Calendar and Schedule Management Coordinate and manage the CEO's complex calendar, scheduling appointments, meetings, and travel arrangements efficiently. Prioritize and handle conflicting demands to ensure the CEO's schedule is optimized.

Requirements

• Knowledge of the energy industry or technology sector is a plus.
• Discretion and professionalism in handling confidential information.
• Exceptional organizational and multitasking abilities with keen attention to detail.
• Strong problem-solving skills and ability to work independently, prioritizing tasks effectively.
• Flexibility to work outside regular business hours when necessary.
• Proven experience as an Executive Assistant or similar role, preferably supporting C-level executives.
• Strong written and verbal communication skills, including excellent editing and proofreading abilities.
• Bachelor's degree in business administration or a related field is preferred.
• Proficient in using productivity tools and software, such as Microsoft Office Suite and calendar management applications.

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