Executive Assistant Jobs

Come join one of the fastest growing dental labs in the nation, where all our products are made right here in the USA! We have a remarkable, family-oriented environment where we collectively ensure the highest quality of customer service, product and client support is provided!

Are you driven by an entrepreneurial spirit? Are you dependable, energetic and punctual, with outstanding attention-to-detail and organizational skills? If so, this position could be the right fit for you.

With JB Dental Lab reaching its 10-year milestone in business, we are looking to add an Executive Assistant to perform a wide-range of administrative and office support activities, while aiding the CEO and two additional senior executives in facilitating the efficient operation of the organization.

We offer avery competitive wageandexcellent health benefits package, as well as 401k and PTO (paid time off – vacation and sick time), and much more.

Essential functions (not limited to):

• Keep track of meeting progress and follow-up items
• Manage a high-level of confidentiality and discretion
• Maintaining and managing executive calendar(s)
• Plan, coordinate, organize, schedule events, meetings, conferences, teleconferences
• Arrange, coordinate and book complex travel arrangements, and prepare itineraries and agendas
• Compile, file, organize documents for meetings
• Receive and sort daily mail
• Assist CEO and executive team with daily administrative duties and expense reports
• Prepare minutes from meetings, events, conferences, teleconferences and provide to CEO and executive team
• Notify CEO and executive team of important dates
• Compose and prepare CEO and executive team correspondence, revising as necessary
• Pick up deliveries and run errands as needed for the CEO and executive team
• Maintain budget and expense account of CEO and executive team, and maintain inventory of supplies associated with the CEO and executive team
• Plan, coordinate, organize and help with various company meetings, event, and celebrations
• Prepare meetings, including preparing of meeting materials

Essential skills / requirements (not limited to):

• Minimum of 3-years office experience
• Associates Degree
• Able to maintain high level of confidentiality and discretion
• Must be proficient with Microsoft Office, Word, Excel
• Detail-oriented and good time management skills and ability to prioritize work
• Demonstrates ability to take initiative, anticipate needs and exercise independent / sound judgement
• Excellent verbal and written communication skills
• Highly organized and self-motivated

Job Type: Full-time

Salary: $18.00 - $30.00 per hour

Benefits:

• Dental insurance
• Health savings account
• 401(k) matching
• Health insurance
• Referral program
• Vision insurance
• 401(k)
• Paid time off

Schedule:

• 8 hour shift

Work Location: In person

This is a full-time Executive Assistant position with competitive pay and benefits, including health insurance, retirement savings, and paid time off. The successful candidate will have the opportunity to develop their skills and advance their career in a fast-paced and dynamic environment.

The environment is considered a dental lab manufacturing environment, and is required to establish policies and procedures, and follow guidelines prescribed by OSHA, Federal and State mandates.The candidate hired for the position will be required to follow health and safety protocols established by JB Dental Lab, LLC.

JB Dental Lab is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on age, marital status, disability, gender identity, race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, veteran status, or any other protected characteristic as outlined by federal, state, or local laws. JB Dental Lab will consider for employment all qualified applicants.

Disclaimer.This job description is intended to convey information essential to understanding the scope of the job and the general nature and level of work performed by jobholders within this position.However, this job description is not intended to be an exhaustive list of qualifications, skills, efforts, duties, responsibilities or working conditions associated with the position.