Administrative Assistant Jobs

Assists with budget research and prepares reports, monitors revenues and expenditures, compiling data relating to financial issues.

Reviews and processes invoices, deposits, and payments, processing payroll, preparing financial documents and billings, performing financial calculations, extract and analyze from financial databases, monitoring petty cash, accounts, grants and reconciling accounts.

Assists with personnel actions, including employee hiring processes, researching and analyzing employee issues, and documenting findings and actions.

Performs administrative duties by ordering supplies and equipment, entering various information into the system, scheduling meetings and appointments, researching, preparing and processing paperwork and other materials, compiling data, creating, preparing and reviewing correspondence and reports, monitoring contracts, and maintaining spreadsheets, logs, and files.

Responds to customer inquiries and assists in the resolution of problems.

Performs related duties by troubleshooting office equipment issues, scheduling training classes, taking inventory, conducting background checks, coordinating various special projects, testifying in court, developing and maintaining website, preparing newsletters and promotional materials, attending meetings and workshops and participating in the development of divisional policies.

Requests and processes right-of-way permits and work orders and ensures the accuracy of information and completion of work requests.

Occasionally directs helpers, assistants, seasonal employees, interns, volunteers or temporary employees and may temporarily act in a higher capacity.

Minimum Education Level & Type: 6 months post High School

Minimum Experience Qualifications: At least 1 year experience providing administrative support, including research and analysis, computer record keeping, and composition

All applicants are required to upload a resume to their online application or email it to [email protected] prior to the closing date of the job posting. Resumes will be reviewed and scored. Please ensure your application contains the required resume prior to submission.

Applications received without a resume will be considered incomplete and will not receive further consideration.

Applicants who meet the minimum qualifications will be evaluated on the education and work experience in their employment profile and their responses to the supplemental questions.

The top 50 scoring applicants will proceed to the Resume Review.

The highest scoring applicants after the Resume Review will be invited to participate in the Oral Board Interviews.

Oral Board Interviews will be held the week of October 2, 2023.

Upon completion of all examination processes, the highest scoring applicants will be placed on a Civil Service Eligibility List. An applicant's ranking on the Civil Service Eligibility List will be based on their final score which will be calculated as:

• 5% - Education and Work Experience

• 10% - Resume Review

• 85% - Oral Board Interview

This recruitment will establish a Civil Service Eligibility List that will be utilized to fill vacancies occurring within the next six months.

The highest scoring candidates placed on the Civil Service Eligibility List will be invited to participate in a Selection Interview.

Selection Interviews will be held the week of October 9, 2023.

Veterans, Native American, or Disability preference points will be added to the final score for those that are placed on the Civil Service Eligibility List. If you qualify for preference points as outlined in your Employment Profile, you must upload your documentation as part of the application process or email it to [email protected]. Copies of DD 214s must reflect a characterization of service.

Applicants requiring an accommodation in accordance with the Americans with Disabilities Act for any of the applicant examinations must email [email protected] at least 48 hours prior to the examination.

Candidates placed on the Civil Service Eligibility List who receive a contingent offer must successfully pass the following:

• An extensive background investigation, including local, state and national criminal and fingerprint checks

• Motor Vehicle History review

You are highly encouraged to print or save this bulletin as a PDF because it contains important testing dates and information that you will need to refer to later. It will not be available after the closing date.

Communications throughout this process will be sent exclusively via email so please ensure your browser accepts emails from [email protected] and check your email account regularly. Failure to respond or follow instructions will result in disqualification.

All inquiries should be directed to the individuals listed below:

Carolyn Cruse, 520-837-7755 or email: [email protected]

Jennifer Urbina, 520-837-7762 or email: [email protected]