Executive Assistant Jobs

Who We Are
Aurora (Nasdaq: AUR) is delivering the benefits of self-driving technology safely, quickly, and broadly to make transportation safer, increasingly accessible, and more reliable and efficient than ever before. The Aurora Driver is a self-driving system designed to operate multiple vehicle types, from freight-hauling semi-trucks to ride-hailing passenger vehicles, and underpins Aurora Horizon and Aurora Connect, its driver-as-a-service products for trucking and ride-hailing. Aurora is working with industry leaders across the transportation ecosystem, including Toyota, FedEx, Volvo Trucks, PACCAR, Uber, Uber Freight, U.S. Xpress, Werner, Covenant, Schneider, and Ryder. For Aurora’s latest news, visit aurora.tech and @aurora_inno on Twitter.
Aurora hires talented people with diverse backgrounds who are ready to help build a transportation ecosystem that will make our roads safer, get crucial goods where they need to go, and make mobility more efficient and accessible for all. We are searching for an Executive Assistant to partner with our Senior Vice President of Software Engineering and Vice President of Software Engineering, Simulation & Offline Test, in Pittsburgh, PA.
In this role, you will

• Synthesize key elements of meetings, take and distribute notes, and ensure clarity and ownership of delegated tasks.
• Promote and introduce processes in service of efficiency and consistency, and seek to identify and remedy inefficiencies.
• Navigate ambiguity, proactively anticipate needs of teams and leaders, and prioritize commitments.
• Serve as a strategic partner to leaders and help them juggle competing priorities.
• Manage dynamic and complex calendars.
• Coordinate external partner meetings.
• Arrange travel schedules, manage reservations, and handle expenses.
• Act as partner and liaison for the leaders’ team(s) and be the key coordinator between departments or agencies inside and outside of the business.
• Assist with preparation of presentations, plan and coordinate team all-hands meetings, internal events, team off-sites, and all logistical and budget requirements.
• Become a knowledgeable information resource for members of your leaders’ teams.
• Help orchestrate and/or lead special projects.
• Effectively communicate with leaders to keep them informed and share meeting outcomes.
• Exemplify company values, promote team morale and team building, and support cultural initiatives.
• Review and summarize miscellaneous reports and documents; prepare background documents and communications.
• Prioritize and manage multiple projects simultaneously, following through on issues quickly and thoroughly.
• Proactively seek, set, monitor, and manage clear meeting agendas.

Required Qualifications

• Quick learner with proficiency in a broad array of online tools, including spreadsheets and slide presentations.
• Proven ability to handle confidential information with discretion.
• Demonstrates ability to achieve high performance goals and meet deadlines in a fast paced environment.
• Exceptional judgment and active foresight.
• Executive level project coordination.
• Highly adaptable to competing demands.
• Flexibility to perform job duties outside of normal business hours.
• Able to work collaboratively and calmly, especially in stressful circumstances.
• Light travel may be required.
• Good decorum, discretion, and executive presence in dealing with internal teams and external partners.
• Excellent calendar management skills, including the coordination of complex executive meetings.
• Able to adapt in a fairly dynamic business environment.
• Creative problem solver and self-starter.
• Highly resourceful team-player with the ability to also be extremely effective independently.
• Expert level written and verbal communication skills.

The base salary range for this position is $83,000 - $125,000. Aurora’s pay ranges are determined by role, level, and location. Within the range, the successful candidate’s starting base pay will be determined based on factors including job-related skills, experience, qualifications, relevant education or training, and market conditions. These ranges may be modified in the future. The successful candidate will also be eligible for an annual bonus, equity compensation, and benefits.
#Mid-Senior
Working at Aurora
At Aurora, we bring together extraordinarily talented and experienced people united by the strength of our values. We operate with integrity, set outrageous goals, and build a culture where we win together — all without any jerks.
We have offices in several locations across the United States, where we encourage team and cross-functional collaboration. Aurora offers competitive medical, dental, and vision benefits, and additional healthcare support including medical transportation reimbursement, fertility, adoption, and surrogacy benefits. We empower our employees and their families with options to further their unique physical, mental, and financial well-being.
Our Learning and Development offerings include Aurora Academy, where our people learn, develop, and practice the essential skills that drive Aurora’s mission, continually up-leveling our team along the way. Our Careers page provides insight into career opportunities at Aurora, and you can find all the latest news on our Blog.
Safety is central to everything we do. Every employee at Aurora has a role in contributing to safety, every step of the way. We seek candidates who take active responsibility, can contribute to building an atmosphere of trust, and invest in the organization's long-term success by working safely — no matter what.
We believe that self-driving technology has broad benefits – including increased access to transportation. To realize those benefits, we need a workforce with diverse experiences, insights, and perspectives — a workforce that reflects the communities our technology will serve.
Aurora is committed to providing access to anyone who seeks information from our website. We invite anyone using assistive technologies, such as a screen reader or Braille reader, to email us at [email protected] if they experience difficulty using our website. Please describe the accessibility problem and include a URL (if available).
Aurora considers candidates without regard to their race, color, religion, national origin, age, sex, gender, gender identity, gender expression, sexual orientation, marital status, pregnancy status, parent or caregiver status, ancestry, political affiliation, veteran and/or military status, physical or mental disability, or any other status protected by federal or state law. Aurora considers qualified applicants with criminal histories, consistent with applicable federal, state and local law. We are also committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in our job application procedures. If you need assistance or an accommodation due to a disability, you may contact us at [email protected].
For California applicants, information collected and processed as part of your application and any job applications you choose to submit is subject to Aurora’s California Employment Privacy Policy.
Diversity, Equity and Inclusion
At Aurora, every employee is empowered to take an active role in building an inclusive, collaborative, and unified culture that leverages our diverse strengths, perspectives, and backgrounds.
Transforming how the world moves people and goods involves seeking to understand backgrounds, insights, and lived experiences that differ from our own. One way we accomplish that is with our 15 employee-led Aurora Unified Groups, which support diverse voices and drive inclusive collaboration. We believe that teamwork, belonging, and trust motivate and support our employees to do their best work. As our team grows, we strive to attract and retain exceptional talent that adds new perspectives and experiences and continues to drive innovation. Learn more on our Culture Page.