Executive Assistant Jobs

Shriners Children’s is a family that respects, supports, and values each other. We are engaged in providing excellence in patient care, embracing multi-disciplinary education, and research with global impact. We foster a learning environment that values evidenced based practice, experience, innovation, and critical thinking. Our compassion, integrity, accountability, and resilience defines us as leaders in pediatric specialty care for our children and their families.

Shriners Children's is the premier pediatric burn, orthopaedic, spinal cord injury, cleft lip and palate, and pediatric subspecialties medical center. We have an opportunity for an Executive Assistant to support Administration, Finance, and HR.

Provides key support to the administraton of Shriners Children's- Erie. Acts as a resource to staff and the general public regarding assigned areas of responsibility; coordinates and manages specialized administrative projects. Position exercises professional and ethical judgment in the performance of duties. Assists with day-to-day operations of Administration including but not limited to the management of office affairs, secretarial and administrative support. This position is responsible for the accurate and timely maintenance of record keeping systems, meeting minutes, correspondence and policies and procedures. This position functions independently in carrying out assigned processes, workflow and operations while maintaining confidentiality of information.

• Type correspondence, transcribe dictation and meet deadlines
• Independently organizes meetings, appointments and events as needed
• Maintain up-to-date medical staff and chief away schedules and communicate accurately and effectively to various clinical departments
• Ensure messages are delegated in a timely manner. Use proper etiquette
• Order inventory, lab coats and business cards for physicians and other healthcare providers
• Coordinate tutorials and scientific meetings, as well as, legal inquires/meetings
• Maintain and submit reports to home office as assigned
• Retrieve, circulate and respond to emails
• Maintain travel expenses reimbursement for physicians and other providers

Bachelor's degree preferred