Executive Assistant Jobs

Title: Executive Assistant
Department: Executive
This role reports to: CEO
Location: Candidates must be based in a state where The Bail Project currently operates which includes the following: AZ, CA, CO, FL, GA, IN, IL, KY, MD, MO, MT, NY, NC, OH, OK, TX, PA, SC, WA ]
About The Bail Project
The Problem
There is no place in the criminal justice system where money more clearly buys justice than bail. People who can’t afford bail remain in jail before trial, while those with money buy their liberty. Tying freedom to financial ability upends the presumption of innocence, tears lives apart, and perpetuates racial and economic disparities. It is also a key driver of mass incarceration. Each year, an estimated 2.5 million people sit in jail cells across America because they cannot afford bail.
The Response
The Bail Project is a national nonprofit that provides free bail assistance and pretrial support to thousands of low-income people every year. We are on a mission to combat mass incarceration and demonstrate that a more humane, equitable, and effective pretrial system is possible.
The Model
The Bail Project uses a national revolving bail fund to pay bail for individuals who are legally presumed innocent, and whom a judge has deemed eligible for release. We then provide court reminders, transportation, and work with local partner organizations to connect our clients with voluntary social services and community-based programs. We call this model Community Release with Support, and it has proven highly effective in helping people make their court dates. As our clients’ cases close, bail comes back into the fund where it is recycled to help additional people. The goal of The Bail Project is to work ourselves out of a job by gathering human stories and data from our ground work to advance legislative and policy change to end cash bail and invest in Community Release with Support ( aftercashbail.org ).
The Team
We are a community of advocates committed to ending mass incarceration and advancing racial and economic justice. Our organization consists of a central support hub and a growing network of client advocates or “Bail Disruptors” who work in their local communities to provide bail assistance and help advance advocacy efforts on the ground.
Job Summary
We are seeking a highly organized, reliable and efficient Executive Assistant who will support our CEO, David Gaspar, as he leads and represents The Bail Project. Our Executive Assistant must be a highly effective communicator with the ability to prioritize many moving pieces and who can keep sensitive information and materials in confidence. We are looking for someone who is passionate about challenging injustices in the criminal legal system and ending cash bail and can provide exceptional structure, organization and administrative support to the CEO and Executive team.
Key Responsibilities
Executive Assistant

• Supports discrete administrative projects, event planning, and hiring for the organization where needed
• Prepares the CEO for meetings by ensuring they have relevant materials/information and takes notes during meetings
• Assists CEO with communications, and drafting email correspondence to staff, organizational partners and other stakeholders
• In coordination with the Communications department, prepares CEO for speaking engagements and assists with the preparation and editing of written and electronic presentations, including slide decks
• Conducts general research and works with department staff to compile information needed for presentations, unique projects, and fundraising proposals, and prepares written memos and research summaries
• Maintains CEO’s calendar and manages their schedule, including coordinating meetings, making travel arrangements, and supporting with expense reports

Additional duties as assigned by the CEO.
Qualifications
You are driven, highly organized, reliable and have a deep commitment to The Bail Project’s mission to eliminate race- and wealth-based disparities in our criminal justice system. We’re looking for someone who is comfortable working independently or in a team-based setting. Adapting to the change inherent to a rapidly scaling startup is essential. To work in this organization, you will be required to work with people who have been directly impacted by the carceral system, including folks who have prior records.
To excel in this role, you likely bring the following:

• Strong attention to detail, organizational skills, and the ability to prioritize and balance competing demands
• Exceptional written and verbal communications skills, in both quality and efficiency
• Proficiency in Google Suite, particularly Google Docs and Google Sheets
• Ability to work independently and collaboratively, in-person and remotely
• Commitment to confidentiality
• 2+ years of experience as an assistant or in a highly administrative function (required)
• Creativity and problem solving skills

This position requires being able to reliably travel to various locations in the local area. If you will be driving yourself, we require that you have insurance pursuant to applicable laws.
We require vaccinations or weekly testing for any in-person work and we expect most positions at The Bail Project will have in-person work.
Currently most roles perform some or all of their work from home. The Bail Project will provide equipment to support work from home but staff must provide their own reliable internet access.
This is a full-time, non-exempt, out-of-unit position. The Bail Project offers benefit programs including competitive Health Insurance, Dental Insurance, Vision Insurance, Flexible Spending Account (FSA), Health Savings Account (HSA), Life Insurance, Supplemental Life Insurance, Disability Insurance, Employee Assistance Program, Paid Parental Leave, a generous Vacation and Sick Leave policy, and a 401(k) plan.
How To Apply
Interested applicants should submit a resume and cover letter. In the cover letter, please address the following:

• Why do you want to work for The Bail Project?
• Please share 2-3 experiences that highlight why you would be a strong candidate for the Executive Assistant position.

No faxes, emails or phone calls please. Applicants will be notified regarding whether or not they have been selected for an interview. Applications without cover letters will not be processed.
The Bail Project is proud to be an equal opportunity/affirmative action employer and actively seeks the candidacy of people of color, women, LGBTQIA+ people, and formerly incarcerated individuals. We are committed to inclusive hiring and dedicated to diversity in our work and staff.
Salary: $50,000 - $65,000
Closing Date: Candidates will be considered on a rolling basis