Executive Administrative Assistant Jobs

About Lubrizol
The Lubrizol Corporation, a Berkshire Hathaway company, is committed to enabling a sustainable future. Our unmatched science unlocks immense possibilities at the molecular level, driving sustainable and measurable results to help the world Move Cleaner, Create Smarter and Live Better. Our solutions are used by people every day, improving billions of lives around the world.
We value diversity in professional backgrounds and life experiences. By enabling a consistent, unbiased, and transparent recruitment process, Lubrizol seeks to create a positive experience for candidates so we can get to know them at their best. We recognize unique work and life situations and offer flexibility, ensuring our employees feel engaged and fulfilled in every aspect of life.
Position Summary
Lubrizol is currently looking for a highly motivated, organized and professional Executive Administrative Assistant who will support the Chief Procurement Officer and the Chief Legal Officer. The ideal candidate will be a self-starter, have strong critical thinking and communication skills, and be an excellent problem solver. This role provides an excellent opportunity for an individual who enjoys working in a fast paced, dynamic corporate environment.
Essential Responsibilities

• Provide full administrative support of the Chief Procurement Officer and the Chief Legal Officer and other as needed.
• Partner with other senior and executive admins timely and accurately.
• Complete ad hoc projects as assigned.
• Manage expense reports.
• Participate in staff meetings, including drafting meeting minutes and actions.
• Arrange domestic and international travel for leaders as well as visitors.
• Sort and organize incoming correspondence and meeting requests.
• Assist hiring managers with onboarding of new employees including assigning office space, ordering of equipment and supplies, creating first week agendas, and granting all necessary access for both security and technology needs.
• Create PowerPoint presentations.
• Communication including composing, editing, managing and documenting correspondence at executive levels.
• Maintain, organize and update SharePoint sites. This includes but is not limited to tracking documents within SharePoint and managing contract renewals, and granting access where needed.
• Assist managers with the onboarding and offboarding of contractors and temporary workers.
• Plan and support meetings onsite and offsite, including arranging all conference room and site details, catering, room setup and managing the agenda. This includes supporting executive meetings both internally and with external executives.
• Develop itineraries and agendas, and compile documents for travel related meetings (including assisting with passports, visas, and invitation letters).
• Other duties as assigned including service award acknowledgements, purchase requisition management, records retention coordination, and organizational charts.

Qualifications And Experience

• Proven interpersonal skills to interact with senior executives, internal and external business leaders, vendors and guests.
• Demonstrated ability to maintain confidentiality, professionalism, integrity, credibility, trust and support in high pressure situations and with senior leadership staff.
• A high degree of responsiveness and independent judgment to plan, prioritize, and organize daily.
• Strong proficiency in Microsoft business applications (e.g., Word, Excel, PowerPoint, SharePoint and Outlook).
• Bachelor’s Degree preferred.
• Experience booking travel and coordinating large group meetings.
• Previous expense management experience.
• At least 5 years working as an Executive Administrative Assistant.
• Excellent written and verbal communication skills.
• Proven experience creating PowerPoint presentations.

If you’re interested in the position, we encourage you to apply. Lubrizol is always looking for candidates who embody our cultural beliefs in everything they do. If you’re All In, Lead Decisively, Take Action, Think External, and can Be Courageous, Lubrizol could be the place for you.