Events Assistant Jobs

Greystone is a private national commercial real estate finance company with an established reputation as a leader in multifamily and healthcare finance, with over $16 billion in loan originations in 2022. The firm consistently ranks in the Top 10 for Fannie Mae & Freddie Mac multifamily loan originations and is the #1 FHA commercial lender in the country. Greystone also ranks nationally as a top affordable housing, seniors housing, and small balance loan lender. A highly philanthropic company, Greystone donates more than half of its profits to charity each year.

Greystone is seeking an Events Assistant to support our Events and Brand Merchandise Team. This team develops and drives the firm’s marketing efforts through events and gifting channels while leading strategic business campaigns.

At Greystone people matter and we are looking for someone to join our team who will uphold the Greystone culture of integrity, excellence, entrepreneurial spirit and caring in all that they do. We offer an empowering work environment and are looking for someone who wants to contribute by learning and growing.

Primary Duties and Responsibilities:

• Provide members of the Event and Brand Merchandise Team with support across various disciplines.
• Work closely with Greystone’s Accounting Teams to process, track, and ensure accuracy of a heavy amount of invoices and corporate credit card charges for Greystone Events Team.
• Events (80%)
  • Support senior Event Team members with pre/post-event planning needs. Travel to larger industry conferences to assist with execution of sponsor meeting rooms and logistics related to off-site Greystone hosted events.
  • Log, inspect, and track inventory of event supplies, physical marketing collateral, and branded items actively used at client events and internal meetings.
  • Troubleshoot shipping delays that may arise with UPS, FedEx, or other shipping carriers, including submission and follow up of claims on behalf of the team.
  • Process registrations for Greystone employees attending industry conferences.
  • Work closely with Greystone’s Accounting Teams to process, track, and ensure accuracy of a heavy amount of invoices and corporate credit card charges for Greystone Events Team.
  • Monitor and organize Event Team inbox, ensuring inbound requests receive attention and prompt responses.
  • Data management of Event Team projects in PPM Pro system.
• Process registrations for Greystone employees attending industry conferences.
• Data management of Event Team projects in PPM Pro system.
• Troubleshoot shipping delays that may arise with UPS, FedEx, or other shipping carriers, including submission and follow up of claims on behalf of the team.
• Monitor and organize Event Team inbox, ensuring inbound requests receive attention and prompt responses.
• Support senior Event Team members with pre/post-event planning needs. Travel to larger industry conferences to assist with execution of sponsor meeting rooms and logistics related to off-site Greystone hosted events.
• Log, inspect, and track inventory of event supplies, physical marketing collateral, and branded items actively used at client events and internal meetings.

• Other responsibilities as assigned.
• Data management of brand merchandise/gifting projects in PPM Pro system.
• Inventory, pack, inspect, and track shipments of promotional items and client gifts from the Greystone’s New York office.
• Branded Merchandise/Client Gifting (20%)
  • Work with Greystone Relationship Managers (RMs) and third-party vendor to process qualified requests for client gifts, including but not limited to pulling a weekly report from Power BI, using report information to make outreach to qualified RMs, and process/track gift requests and shipments with third party vendor.
  • Data management and monthly tracking of engagement and spend for Greystone’s digital gift and new hire programs.
  • Inventory, pack, inspect, and track shipments of promotional items and client gifts from the Greystone’s New York office.
  • Data management of brand merchandise/gifting projects in PPM Pro system.
  • Other responsibilities as assigned.
• Work with Greystone Relationship Managers (RMs) and third-party vendor to process qualified requests for client gifts, including but not limited to pulling a weekly report from Power BI, using report information to make outreach to qualified RMs, and process/track gift requests and shipments with third party vendor.
• Data management and monthly tracking of engagement and spend for Greystone’s digital gift and new hire programs.

Experience, Skills, and Abilities Required:

• Problem-solver who uses critical thinking skills to prioritize and effectively deal with high-pressure situations.
• Minimum of 2 years experience in a fast-paced corporate environment preferred.
• Ability to lift a minimum of 25-40 lbs.
• Excellent computer skills and strong skillset in Proficient in Microsoft Office Suite applications. Experience with Salesforce, Power BI, Cvent, or other sales and event management related software a plus.
• Strong attention to detail and extremely well-organized.
• Flexibility to travel within the U.S. 15-20%
• Ability to self-manage workflow, prioritization, and provide ongoing status updates with limited supervision.
• Team player; with a positive attitude, eager to learn and willing to pitch in wherever needed.

At Greystone, we believe that finding creative solutions for our clients comes from the collaboration of people with diverse backgrounds and perspectives. We strive to build an inclusive work environment that celebrates differences and empowers all individuals with opportunities to channel their entrepreneurial spirit.

Greystone offers a competitive base salary and bonus. The base salary range for this position is $65,000/year. The specific compensation that will be offered is based on an understanding of the hired candidates' qualifications at the time of hire. Employees are eligible for a discretionary bonus based on employee work performance reviewed during the annual review process.