Junior Events Assistant Jobs

Provide ad hoc support to the Events Manager as needed

Strong interpersonal, customer service, and communication skills with specific focus on phone and email etiquette

Work with internal and external vendors to create innovative events

Ensure file organization based on office protocol

Ability to multitask and work independently and/or in a collaborative team

Proficient in Google Suite & Microsoft Office Suite

Events – own list management, RSVP tracking, confirming attendees via email, sending calendar invites

Venues – Support sourcing of event venues and manage venue contracts; adhere to deadlines

Work with EC staff and venue pre-, during and post-event, to ensure an impeccable experience for attendees at all events

2+ years of administrative / events experience

Speakers – Research potential speakers & outreach as needed

Marketing – Scheduling marketing emails for events, testing A/B subject lines, tracking results

1-2 years of experience in philanthropy, community outreach, events or promotions

Educate community members on their charity partners’ core mission

Attend daily in-office meetings to discuss and plan upcoming fundraising events

Organize and assist with all fundraising activities

Work collaboratively and efficiently with fellow team members to increase awareness

Maintain all donation records throughout the course of each event

Strong organizational and time management skills

Work and manage external vendors/partners to manage ongoing projects.

Identify the client’s requirements and expectations for each event.

Manage all event set-up, tear down, and follow-up processes.

Excellent written and verbal communications skills.

Liaise with vendors, exhibitors, and stakeholders during the event planning process to ensure everything is in order.

We have faith in our employees’ abilities and our leaders offer clear and consistent paths to success via education and mentorship.

● Extremely detail-oriented and able to sustain good time management

● Build event postings on platforms such as Eventbrite and manage guest communications.

● Assist with overseeing and ensuring a hospitable guest experience at each event.

● Entry level or 1-2 years of experience in event operations, event planning, and/or hospitality.

● A motivated self-starter and skilled at multitasking

Effective verbal and written communication skills

Excellent organizational, problem-solving and customer service skills

Help to plan and coordinate fundraising events

Maintain files, records, and contracts related to all events

Prepare materials for event committee meetings

Track attendees, sponsors, vendors and others for all events

One to three years of progressive experience in meeting/event planning that exhibits you can successfully manage the responsibilities listed above.

Experience in events or a customer-facing role preferred

Experience working with sponsors and/or clients relationships and fulfillment helpful.

Setting up and managing events for event-based sales and promotional campaigns

Interacting with customers at private events

Creating brand awareness for specific brands

Highly organized and detail-oriented with excellent project management skills and critical eye for quality

Vendor management for promotions/swag inventory, tracking, and orders across the event portfolio

Leading/supporting other event manager on 3rd Party events

Managing event stakeholders and coordinating cross function event planning responsibilities

Strong verbal and written communication skills

Strong analytical capabilities: comfortable with data, performance measurement and analysis

Assist in budget management and expense tracking for events

Bachelor's degree in event management, hospitality, marketing, or a related field (preferred)

Proficient in Microsoft Office and event management software

Manage event databases, RSVP lists, and guest registration systems

Previous experience in event planning or related roles (a plus)

Strong organizational and multitasking skills

Highly organized and detail-oriented with excellent project management skills and critical eye for quality

Vendor management for promotions/swag inventory, tracking, and orders across the event portfolio

Leading/supporting other event manager on 3rd Party events

Managing event stakeholders and coordinating cross function event planning responsibilities

Strong verbal and written communication skills

Strong analytical capabilities: comfortable with data, performance measurement and analysis

Excellent organizational and time management skills.

Proficient in Microsoft Office suite and event management software.

Excellent written and verbal communication skills.

Previous experience in event planning or a related field is a plus.

Assist in the coordination and logistics of events, including venue setup, vendor coordination, and equipment preparation.

Support the marketing and promotion of events through various channels, including social media and email campaigns.

How to proactively communicate with the events team, Management team and with clients

How to collaborate with the management team and other members of staff

No micro-management! We’re a small business in need of leaders, not looking for people we can micro-manage

Immediate Start: Marketing, Sales, Management

Company Benefits for our Junior Project Managers:

Additional benefits based on individual goals and motivating factors

1-2 years of experience in philanthropy, community outreach, events or promotions

Educate community members on their charity partners’ core mission

Attend daily in-office meetings to discuss and plan upcoming fundraising events

Organize and assist with all fundraising activities

Work collaboratively and efficiently with fellow team members to increase awareness

Maintain all donation records throughout the course of each event

Help the Events Team oversee all retail events, source vendors, manage payments, reconcile budgets and communicate across retail stores and teams

Explore potential partnerships for retail events and branding moments in tandem with the marketing team and Events Assistant Manager

Manage expenses for the marketing team inclusive of accounts payable and receivable

Assist with managing retail events from initial concept through completion

Coordinate retail events inclusive of logistics for event execution, in-store activations, and visual direction

Assist with sales events and communicate with the wholesale team

Ongoing training with a chance to enhance transferable business skills such as sales, training and leadership, admin, finance, and management

Delivering sales, outstanding customer experience, and operational expectations

Maintains an awareness of all product knowledge and current or upcoming industry/trends

Maintaining personal and productivity goals

Connects with every customer by asking open-ended questions to assess needs

Ability to learn and share the expertise of products and trends to fit customer’s needs

Direct and manage car traffic during peak arrival times; use golf cart to shuttle guests and move equipment as needed.

Inspect site before, during and after events; document damage and incidents involving guests with assistance from the manager-on-call.

Previous experience working in a customer-facing role a plus; ability to remain composed under pressure.

Experience working at a museum, historic site, or other sensitive properties a plus.

Excellent interpersonal skills, ability to relate to and communicate with staff, volunteers, vendors and the community.

Open and close event venues according to scheduled times.

Working knowledge of event management tools and platforms i.e., Cvent – Flex, Attendee Hub and On Arrival, Aventri and Bizzabo

Strong project, expense, and time management skills

Monitor events expenses, including the creation of purchase orders, invoicing, and payment management

Skills and knowledge you should possess:

Job Category: Marketing & Product Management

Support contract negotiation and manage vendor relationships

Strong organization skills, ability to manage many small details simultaneously

Base salary between $57,000- $69,000 (USD); placement within this range will vary based on experience and skill level

Provide office experience support and recommendations for events as needed, e.g. transit, hotel, catering, restaurant options

Other duties as assigned by the Events Manager

0-3 years of events experience or working with individuals in a professional services environment

Experience with Slack, Trello and Canva helpful

How to proactively communicate with the events team, Management team and with clients

How to collaborate with the management team and other members of staff

No micro-management! We’re a small business in need of leaders, not looking for people we can micro-manage

Immediate Start: Marketing, Sales, Management

Company Benefits for our Junior Project Managers:

Additional benefits based on individual goals and motivating factors

Creating and managing our events' calendar.

Engaging with vendors and arranging security.

Liaising with speakers and preparing speaking notes.

Degree in Hospitality, Public Relations, or Marketing.

Multi-tasker with strong work ethic.