Employee Leave Administrator Jobs

The Public Health Institute (PHI) is an independent, nonprofit organization dedicated to promoting health, well-being, and quality of life for people throughout California, across the nation and around the world. As one of the largest and most comprehensive public health organizations in the nation, we are at the forefront of research and innovations to improve the efficacy of public health statewide, nationally, and internationally.

Position Summary

Under general direction of the Director of Employee Benefits & Wellbeing, the Employee Leave Administrator works collaboratively with members of the Benefits Team to efficiently administer PHI’s health and welfare plans; ensuring exceptional service that contributes to PHI’s employees’ wellbeing and overall job satisfaction.

This is a time-limited position with an expected duration of 9 months.

Full pay range for this position: $80,043 to $118,302 per year. The typical hiring range for this position is from $80,043 (minimum) to $99,173 (midpoint) per year. The starting wage is determined based on the candidate’s knowledge, skills, experience, as well as budget availability.

Employment Type: Full Time

Essential Duties & Responsibilities

• Communicates with employees and their managers about leave policies and procedures. Ensures that employees and their managers receive excellent, compassionate customer service and that all communication with them is timely, clear and accurate.
• Functions as the primary liaison with employees and their managers for the coordination of leaves of absence, accommodations under the Americans with Disabilities Act (ADA) and workers’ compensation claims.
  • Remains current on federal, state and local regulations that govern employee leave administration. This includes but is not limited to the federal Family Medical Leave Act, California and Washington, DC family leaves, California Family Rights Act, state disability programs and the ADA.
  • Recommends policy changes to ensure PHI remains in compliance, streamlines processes and, when applicable, increases automation.
  • Communicates with employees and their managers about leave policies and procedures. Ensures that employees and their managers receive excellent, compassionate customer service and that all communication with them is timely, clear and accurate.
  • Documents conversations regarding leaves, accommodations and workers’ compensation.
  • Maintains complete, easily accessible records on pending, current and past leaves, accommodations and workers’ compensation claims.
  • Manages the PHI Catastrophic Leave Donation Program.
  • Keeps other members of the HR Team informed when an employee’s data needs to be updated in the HRMS, pay needs to be adjusted and/or benefit plans are changing.
  • Files claims (disability, family leave, workers’ compensation, etc.) in a timely manner. Follows up with insurance carriers and vendors, when needed.
  • Notifies employees who are on a leave of the annual open enrollment period and assists with changes they may wish to make to their benefit plan elections.
  • Maintains periodic communication with employees on leaves and facilitates a smooth return to work transition.
  • Manages the completion, filing and posting of OSHA reports.
  • Analyzes workers’ compensation claims and loss reports. Recommends safety strategies and related policy changes.
• Maintains periodic communication with employees on leaves and facilitates a smooth return to work transition.
• Recommends policy changes to ensure PHI remains in compliance, streamlines processes and, when applicable, increases automation.
• Maintains complete, easily accessible records on pending, current and past leaves, accommodations and workers’ compensation claims.
• Files claims (disability, family leave, workers’ compensation, etc.) in a timely manner. Follows up with insurance carriers and vendors, when needed.
• Notifies employees who are on a leave of the annual open enrollment period and assists with changes they may wish to make to their benefit plan elections.
• Manages the completion, filing and posting of OSHA reports.
• Documents conversations regarding leaves, accommodations and workers’ compensation.
• Analyzes workers’ compensation claims and loss reports. Recommends safety strategies and related policy changes.
• Manages the PHI Catastrophic Leave Donation Program.
• Keeps other members of the HR Team informed when an employee’s data needs to be updated in the HRMS, pay needs to be adjusted and/or benefit plans are changing.
• Remains current on federal, state and local regulations that govern employee leave administration. This includes but is not limited to the federal Family Medical Leave Act, California and Washington, DC family leaves, California Family Rights Act, state disability programs and the ADA.
• Participates in special HR projects and other

Minimum Qualifications

• At least five years’ experience handling leaves of absences, ADA accommodations and workers’ compensation claims.
• Bachelor’s degree or additional four years’ related experience required.
• Minimum two years’ general experience as a human resources professional.

Other Qualifications

• Good Microsoft Office skills, especially Word and Excel.
• Ability to lead HR projects with minimal supervision.
• Two or more years’ experience administering employee benefit plans, preferred.
• Excellent written, oral and interpersonal communication skills, including good presentation skills and comfort interacting with individuals at all levels of the organization.
• Working knowledge of PeopleSoft HCM modules highly preferred.
• Ability and interest in being a collaborative team player.
• Strong understanding of business and operational processes.
• Excellent knowledge of employment laws and policies and the ability to interpret and accurately apply these within assigned areas of responsibility.
• Human Resources certification preferred (PHR, SPHR, SHRM-CP/SCP).

PHI WORKFORCE MANDATORY COVID-19 VACCINATION POLICY

Per the PHI Workforce Mandatory COVID-19 Vaccination Policy, it is a condition of employment for all domestic based employees to be fully vaccinated for COVID-19, unless they are granted a reasonable accommodation under applicable law.

New hires need to provide proof of full vaccination prior to their start date or apply for an exemption/accommodation within three business days after their start date. Depending on the circumstances, new hires who do not comply with this Policy, or who cannot be reasonably accommodated, will either have their employment suspended or terminated. Candidates who are non-compliant will have their offers rescinded.

FAIR LABOR STANDARDS ACT (FLSA) STATUS

This position is classified as exempt based on the job duties. However, based on the FTE, salary level of the employee, or federal/state/local laws, the employee may be classified as nonexempt.

EEO Statement

The Public Health Institute is committed to a policy that provides equal employment opportunities to all employees and applicants for employment without regard to race, color, sex, religion, national origin, ancestry, age, marital status, pregnancy, medical condition including genetic characteristics, physical or mental disability, veteran status, gender identification and expression, sexual orientation, and to make all employment decisions so as to further this principle of equal employment opportunity. To this end, the PHI will not discriminate against any employee or applicant for employment because of race, color, sex, religion, national origin, ancestry, age, marital status, pregnancy, medical condition including genetic characteristics, physical or mental disability, veteran status, gender identification and expression, sexual orientation, and will take affirmative action to ensure that applicants are offered employment and employees are treated during employment without regard to these characteristics.

For further information regarding Equal Employment Opportunity, copy and paste the following URL into your web browser: http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf

ADA Statement:

The Public Health Institute is committed to providing access and reasonable accommodation in its services, programs, activities and employment for individuals with disabilities. To request disability accommodation in the application process, contact the Recruitment Team at least 48 hours in advance at [email protected].

#LI-REMOTE

To apply for any position, you must create an account on the Public Health Institute’s job application site. After creating your account, you may search the open positions and apply for the specific position that interests you. Please note, mailed and emailed applications will not be accepted.

We’re so pleased the Public Health Institute is an organization you would like to work with. Do you have questions about this opportunity? If so, email our recruitment team at [email protected].