Coordinator Of Faculty Recruitment And Hiring

Type of Appointment: Full-Time, Probationary

Collective Bargaining Unit: Non-Represented, Confidentials (C99)

Job Classification: Confidential Administrative Support II

Classification Salary Range: $4,058 - $7,407 per month

Anticipated Hiring Amount: $69,996 - $80,256 annually

Work Hours: Monday – Friday 8:00am-5:00pm, unless otherwise notified

Recruitment Closing Date: Open until filled

First Application Review Date: May 30, 2023

THE DEPARTMENT:

The Office of Faculty Affairs (OFA) is part of the Academic Affairs Division at CPP, and it provides leadership to the university in the development, implementation, and administration of academic personnel policies and procedures. More specifically, the OFA provides administrative support, and training as appropriate, to faculty members, departments, colleges, and university committees in several areas including:

• Online posting of tenure-track faculty positions and management of online recruitment platform
• Nationwide advertisement to promote all faculty searches
• Inclusive faculty recruitment initiative
• New faculty onboarding and continuous faculty professional development
• Lecturer contracts, evaluation, and range elevation
• Appointment of new faculty hires

DUTIES AND RESPONSIBILITIES:

Faculty Hiring Process Support

• Initiates background checks.
• Ensures compliance with AA/EEO for faculty hire.
• Conducts salary analysis for each approved search to be included in the authorization to search forms presented to the Provost for signature.
• Prepares and delivers presentations and handouts for faculty search and hiring workshops.
• Responds to inquiries from deans, department chairs, and recruitment committees about hiring processes and procedures.
• Consults with Employee & Organizational Development & Advancement and colleges to understand hiring processes and ensure smooth onboarding of faculty
• Liaison to faculty, colleges, departments and human resources on recruitment of instructional personnel. Addresses and responds to issues raised by the above individuals and offices.
• Prepares all appointment letters for probationary faculty and updates templates for temporary faculty appointments.

Recruitment Activities

• Coordinates and promotes the Chancellor’s Doctoral Incentive Program (CDIP) trough announcements and campus presentations
• Works with the Office of Strategic Communications in promoting faculty position openings trough advertisement, press releases, postings on web pages, etc.
• Responsible for posting all current Academic Year tenure-track and lecturer Faculty Openings on required sites as well as the advertisement of available positions through the Chronicle of Higher Education and other printed and online services including linkedin.com, job boards maintained by professional organizations and Handshake through career centers at institutions of higher education.
• Promotes available faculty job opportunities, both probationary and temporary faculty positions, by organizing on-campus outreach events, as well as organizing or participating in off-campus events, including college career fairs, in collaboration with other institutions of higher education with graduate doctoral students and post-doctoral associates.
• Seeks venues to promote available faculty positions with under-represented minorities and women

Application of policies and standard operating procedures for recruitment

• Reviews tenure-track and lecturer position requests and job announcements and works closely with the Office of Diversity Inclusion and Campus Climate, colleges, and departments to ensure compliance with policies and the following of standard operating procedures.
• Advises faculty, staff, deans, department chairs, and academic resource managers on complex personnel policies and procedures on faculty recruitment as defined in the Collective Bargaining Agreements, CSU system policy, and campus policies.
• Applies federal and state laws, complex CSU system policies, regulations and technical letters; the Collective Bargaining Agreement (CBA); and campus personnel policies to ensure accurate hiring and compensation of all Unit 3 personnel including instructional faculty, coaches, counselors and librarians, as well as Unit 11 Teaching Associates, Graduate Assistants, and Instructional Student Assistants.
• Interprets, communicates, and clarifies system policy and provisions of the CBAs to ensure consistent application of policies and procedures for the recruitment of all academic personnel and monitors compliance with those policies and procedures.
• Updates the Faculty Recruitment Handbook annually
• Gathers, analyzes, and presents data regarding retention, tenure density, and recruitment efforts to support hiring decisions.

Online Hiring Platform Management and Training

• Assists departments in setting up temporary faculty (lecturer) pools
• Oversees and manages the online platform for the recruitment of academic personnel. Interfolio is the platform currently in use, PageUp is the platform that is being adopted by the university.
• Provides training and assistance to the departments in setting up positions for probationary tenure track faculty through Interfolio
• Acts as the subject matter expert for the campus on Interfolio/PageUp as a recruitment tool
• Schedules and conducts the online platform training for Deans, Department and Search Committee chairs as well as support staff. Develops online resources to support continued training and updates for best practices in recruitment and hiring.

Reporting

• Responsible for campus response to annual CSU Faculty Recruitment Survey and other related requests from the Chancellor’s Office
• Collects data from reliable sources on underrepresented minorities and women in the professional fields of approved faculty positions for the purpose of assessing the diversity of each applicant pool for reports
• Prepares all tenure-track hiring reports to the Provost, Faculty Affairs, Academic Resources and Human Resources.
• Works with IT in the development of dashboards with data on faculty hires
• Utilizes Interfolio/PageUp or other adopted platforms for harvesting data on applicant pool diversity for reports

QUALIFICATIONS:

• (3) years of progressively responsible analytical experience including two years performing work involving the preparation, justification, and analysis or the control and administration of a budget or budgetary program;
• Bachelor's degree or equivalent from an accredited institution in accounting, business administration or a related field OR a combination of education and experience which provide the required knowledge
• Thorough detailed knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of English grammar, punctuation and spelling. Thorough knowledge of office systems and ability to use broader range of technology, systems, and software packages. Ability to independently handle multiple work unit priorities and projects. Ability to apply a variety of policies and procedures where specific guidelines may not exist Working knowledge of budget policies and procedures. Ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections. Ability to draft and compose correspondence and standard reports. Ability to handle effectively a broader range of interpersonal contacts including those at a higher level and those sensitive in nature.

PREFERRED EXPERIENCE:

• Experience collaborating with key constituents to establish diverse talent pools
• Diversity and inclusion training
• Demonstrate customer service and interpersonal skills
• Experience working in a higher education environment
• Experience in academic personnel recruitment

COVID-19 Vaccination

CSU requires faculty, staff, and students who physically access campus facilities or programs to be fully vaccinated against COVID-19, which includes obtaining a COVID-19 booster dose, or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement.

Out of State Work

The California State University (CSU) system is a network of twenty-three public universities providing access to a quality education through the support of California taxpayers. Part of CSU’s mission is to prepare educated, responsible individuals to contribute to California’s schools, economy, culture, and future. As an agency of the State of California, the CSU’s business operations almost exclusively reside within California. The CSU Out-of-State Employment Policy prohibits hiring employees to perform CSU-related work outside California.

Background Check

Cal Poly Pomona will make a conditional offer of employment, pending the satisfactory completion of a background check (including a criminal records check). The conditional offer of employment may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. In determining the suitability of the candidate for the position, Cal Poly Pomona will give an individualized assessment to any criminal conviction history, considering such factors as the nature, gravity and recency of the conviction, the candidate’s conduct, performance or rehabilitation efforts since the conviction and the nature of the job applied for.

I-9

Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at

Child Abuse/Neglect Reporting Act (CANRA)

The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

Smoking

Cal Poly Pomona is a smoke and tobacco-free campus.

Clery Act

In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal Poly Pomona Annual Security and Fire Safety Report is available at:

Reasonable Accommodation

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the ADA Coordinator by email at [email protected]. More information is available at:

EEO

Cal Poly Pomona is an Equal Opportunity, Affirmative Action Employer. The university subscribes to the pay transparency nondiscrimination provision and all state and federal regulations that prohibit discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and covered veteran status. More information is available at: