Coordinator, Global Events Jobs

Position Summary

The Coordinator, Global Events will coordinate across Mediabrands and external clients under the guidance and supervision of the Events team. Establishing relationships and liaising with internal office teams, finance, procurement and brands, this person will ensure alignment with Events needs and guide projects to completion efficiently and collaboratively. Spearheading backend processes, the coordinator will play a pivotal role in enabling the teams to execute against all deliverables.

The ideal candidate will possess strong organizational and people skills with an eye for detail. This role will report directly to the SVP, Global Events.

Key Responsibilities

• Draft and send event communications related to hotel confirmations, invitations, and general information
• Prepare PowerPoint decks for executives that offer research selection in a digestible way
• Maintain agenda changes for industry events
• Help prepare and manage logistics for in office and virtual events, coordinating with vendors and internal teams
• Process purchase orders and invoices for payment
• Provide support on all event related inquiries
• Input RFPs to procurement departments for venue and hotel sourcing
• Research to find venues, restaurants, activities, and vendors that align with event at hand
• Manage and track multiple project deliverables and timelines
• Create registration forms and track event attendance using various event platforms.
• Build and maintain contact sheets of vendors, executive assistants, and event staff
• Support various tasks as assigned on all elements of a program, including research, registration and list management, and vendor relations
• Oversee changes to hotel and flight arrangements
• Provide SVP, Global Events with day-to-day administrative support. i.e., calendar, flights, transportation, and expenses
• Oversee and keep current the Events Calendar
• Support the Global Events team in delivering successful events including and not limited to major events such as CES, Cannes Lions Festival, and multi-day summits, from conception to post event operations

Desired Skills & Experience

• One year administrative or event experience
• Highly organized and detail oriented
• Proficient in Microsoft Office Suite and working knowledge of Zoom and Teams
• Excellent verbal and written communication
• Great interpersonal skills

Wage and Benefits

We offer a Total Rewards package that includes medical and dental coverage, 401(k) plans, flex spending, life insurance, disability, employee discount program, employee stock purchase program and paid family benefits to support you and your family. To give you the ability to better meet your personal needs, and in support of your physical and emotional well-being, you will receive discretionary time off days and company-wide Appreciation Weeks and Wellness Days.

We also offer a competitive Total Compensation package, including a competitive salary and eligibility for an annual discretionary incentive award or a relevant incentive award.

The salary range for this position is $50,000 to $55,000. Where an employee or prospective employee is paid within this range will depend on, among other factors, actual ranges for current/former employees in the subject position, market considerations, budgetary considerations, tenure and standing with the Company (applicable to current employees), as well as the employee’s/applicant’s skill set, level of experience, and qualifications.

Employment Transparency

It is the policy of Mediabrands, division of the Interpublic group, to provide equal employment opportunities to all employees and applicants for employment without regard to race, color, ethnicity, gender, age, religion, creed, national origin, sexual orientation, gender identity, marital status, citizenship, genetic information, veteran status, disability, or any other basis prohibited by applicable federal, state, or local law.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

The employer will make reasonable accommodations in compliance with the American with Disabilities Act of 1990. The job description will be reviewed periodically as duties and responsibilities change with business necessity. Essential and other job functions are subject to modification. Reasonable accommodations may be provided to enable individuals with disabilities to perform the essential functions.

For applicants to jobs in the United States: In compliance with the current Americans with Disabilities Act and state and local laws, if you have a disability and would like to request an accommodation to apply for a position with Mediabrands, please email [email protected].

About Us

IPG Mediabrands is the media and marketing solutions division of Interpublic Group (NYSE: IPG). Mediabrands manages approximately $40 billion in marketing investment globally on behalf of its clients and provides strategic services and solutions across its award-winning, full-service agency networks UM and Initiative and through its innovative marketing specialist companies Reprise, Magna, Orion, Rapport, Healix, Mediabrands Content Studio and the IPG Media Lab. Mediabrands clients include many of the world’s most recognizable and iconic brands from a broad portfolio of industry sectors. The company employs more than 13,000 marketing experts in more than 130 countries representing the full diversity of humanity. For more information, please visit our website: www.ipgmediabrands.com.