Contract Administration Mgr I

Contract Administration Mgr I
100 PERCENT REMOTE WORK AVAILABLE
The Contract Administration Manager I (CAM I) reports to the Director of IT Contract Management section; however, the CAM I receives direction from a team lead position classified as a Contract Administration Manager II (CAM II).
This position performs advanced (senior-level) contract administration work that includes the execution and administration of contracts that are very large in scope, have a high degree of complexity, and have a total contract value not to exceed $10 million.
Work may include,

Developing, negotiating, executing, evaluating, and monitoring contracts.

Providing technical support for a wide range of information technology (IT) contracts.

Coordinates quality assurance activities.

Develops and reviews statements of work (SOW), including specifications, key performance measures, and special terms and conditions for the development of new or amended contracts.

Ensuring IT management understands and authorizes the contract terms.

Obtaining approval from Systems Contracting Services and Finance for purchases.

Leading negotiation strategies, prepares contract documents, and performs quality assurance activities to ensure policy compliance in processing of IT contracts.

Rendering opinions and advice regarding drafting and administering contracts and provides technical assistance in the development of contracts or amendments based on provider resources, services required, information supplied by bidders, and related procurement specifications.

Coordinating with HHSC Procurement and Contracting Services (PCS) and HHS system agencies regarding contract procurement and execution activities.

Interpreting federal regulations, state statute, agency administrative rules, and policies.

Conducting reviews of contractor invoicing, fiscal data, and eligibility determinations for compliance with contract terms and department policies and processes.

Verifying that contractors are meeting HHSC's performance expectations and mitigating concerns.

Collaborating with other team members

Other contract related activities as assigned.

Working under limited supervision, with considerable latitude for the use of initiative and independent judgment.

Essential Job Functions:
1. (20 percent) Works with the customer and IT staff to provide guidance for the completion of business case and use case documentation for clear and concise inclusion in RFP-related documents. Serves as a liaison between HHS agency leadership, division leadership, contractors, stakeholders, HHSC PCS, and customers. Develops, executes, and manages complex IT contracts not to exceed $10 million, providing a broad range of services across multiple organizational departments, including the development of strategies and goals for administration of IT contracts. Coordinates the investigation and resolution of discrepancies, complaints, or disputes by negotiating settlement agreements or by canceling or terminating contracts as needed or upon request. Provides input on contract budgets and budget allocations for proposed contract agreements, collaborates with the team lead (CAM II) and management to coordinate and monitor budget allocations, and offers proposed alternatives when appropriate. Reviews and analyzes legislation related to purchasing, including tracking legislative bills and assisting with bill analysis. Works with agency procurement staff to prepare for vendor conferences. Works with agency procurement staff to plan response scoring guides; train evaluators and monitor evaluators adherence to procurement and confidentiality requirements. Drafts vendor performance and management documents as necessary. Completes appropriate reports and documentation related to contract planning and tracking. Provides guidance to contract specialist II, IV, and V positions on contract content and requirements. Coordinates the development and training of staff regarding contract management roles and responsibilities.
2. (25 percent) Interprets program policies, procedures, state and federal regulations for internal and external inquirers. Monitors legal and regulatory requirements pertaining to the performance of contract management. Assists with the development of contract management and administration policies, processes, and procedures. Reviews reports of statistical information related to program contracts ensuring data entries accurately reflect the status of contract activity.
3. (15 percent) Coordinates quality assurance activities regarding contract processing and administration by developing contracting quality assurance activities. Coordinates technical reviews of contracts and related amendments verifying contract data meets performance, legal, and fiscal requirements described in the contract. Uses internal quality review tools to review and evaluate compliance with contract management and administration criteria.
4. (15 percent) Identifies cost saving opportunities for initial contracts, contract extensions, and contract amendments as applicable, and may assist with and conduct research for special studies or surveys to identify process improvements. Prepares and conducts presentations. Reviews specifications for bids or solicitations and negotiates or communicates other contract terms. Maintains contracts by negotiating contract options, amendments, and work plan changes. Maintains documentation in each contract file; monitors contract performance by examining billings, fiscal data, performance, and eligibility determinations for compliance with contract terms; and resolving audit exceptions by defining causes of errors and recommending dispositions.
5. (15 percent) Uses automated databases to plan, track and complete required contract activities and ensures complete and thorough records are uploaded to the contract management database.
6. (10 percent) Prepares correspondence and reports according to designated procedures. Represents the agency at contract planning sessions, committees, workgroups and meetings to address significant issues.

Additional Information:
SALARY NOTE: The posted salary range reflects the minimum and maximum allowable by state law. Any employment offer is contingent upon available budgeted funds. The offered salary will be determined in accordance with budgetary limits and the requirements of HHSC Human Resources policy.
HHS agencies use E-Verify. If hired, you must bring your I-9 documentation with you on your first day of work

MOS Code:
There are no direct military occupation(s) that relate to the responsibilities, and registration or licensure requirements for this position. All active duty, reservists, guardsmen, and veterans are encouraged to apply if they meet the qualifications for this position.