Communications Coordinator Jobs

Apex Systems is immediately seeking a Communications Coordinator to support our Higher Education client's IT department. The Communications Coordinator will play a vital role in facilitating effective communication within the IT department and supporting various communication initiatives.

Location: Remote

Duration: 9+ months

Job Requirements:

• Create and send weekly status emails on behalf of the program manager.
• Take detailed notes of IT Town Hall meetings and edit them before sending out follow-up newsletters.
• Collaborate with IT senior leaders to gather information, follow up on requests, and draft communications.
• Contribute to team member spotlights and recognition initiatives.
• Coordinate with the Change Enablement lead to ensure appropriate dissemination of program-level information.
• Assist in the design, coordination, and dissemination of recalibration announcements.
• Offer ad hoc presentation content and design support as required.
• Reach out to senior IT leadership for content submissions and follow up accordingly.
• Share weekly program-wide updates via Salesforce (SFC) B2C Hub through email channels.
• Assist in creating talking points for info session speakers.
• Manage hub membership and updates in partnership with the Adtalem Change Management person.
• Outline, edit, and format the monthly newsletter in Sway based on topic direction from the CIO.
• Coordinate recurring (bi-weekly and monthly) communications to the entire IT department.
• Maintain an ongoing cadence for change management workstream team meetings and manage the communications plan.
• Work closely with the CIO on communications matters, providing support and guidance as needed.
• Provide support in developing content for Talkbook and recalibration info session decks.
• Collect and compile frequently asked questions (FAQs) via Teams Hub, document responses, and share them with the team.
• Assist in cutover and go-live content planning and preparation.
• Manage logistics and preparations for future program-wide meetings and show & tell sessions.

Required Qualifications:

• Excellent interpersonal skills and the ability to collaborate effectively with diverse stakeholders.
• Proficiency in Microsoft Office Suite, especially Word, PowerPoint, and Excel.
• Demonstrated ability to meet deadlines and work under pressure.
• Ability to work independently and manage multiple tasks simultaneously.
• Strong attention to detail and ability to deliver error-free work.
• Proven experience in communications coordination or a similar role.
• Exceptional written and verbal communication skills.

Education/Certifications:

• Salesforce certifications are highly desirable
• Bachelor’s Degree in Communications, Public Relations, or a related field

EEO Employer

Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination based on race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, don't hesitate to get in touch with our Employee Services Department at [email protected] (Do not submit resumes or solicit consultants to this email address). Join our Talent Network! UnitedHealthcare creates and publishes the Transparency in Coverage Machine-Readable Files on behalf of Apex Systems.