Communications And Events Assistant

American University of Beirut: the Debs Center | New York Office

The American University of Beirut is a 150 + year old institution of higher learning chartered in New York State and offering an American liberal arts education in the Middle East. It serves 8,000 students and has six faculties. AUB plays an outsized role in the region, contributing research, expertise, democratic thinking, and innovative solutions in an area of the world dealing with constant conflict and environmental threats. The New York City office supports the university and is a vital link to friends, alumni, and donors in North America.

New York, NY

A hybrid work schedule will be considered.

Full time

Pay range: $57,000 - $67,000

Minimum job requirements

• Education experience preferred.
• Minimum of 3-5 years of experience in digital marketing or communications. Higher
• Bachelor’s degree (Master’s degree is a plus)

Proposed responsibilities include

Events

Project manage and disseminate pre- and post-event marketing materials, including but

not limited to:

• Materials
• Media graphics
• Gather bios, photos, and other relevant information
• Work with communications officers at partner institutions to disseminate
• Draft short descriptions of events
• Coordinate with graphic designers in Beirut and NYC on invitations and social
• Prep and disseminate social media posts
• Draft summaries of events

Event production

• Manage RSVPs and invitee engagement/queries
• Coordinate all aspects of event planning, including but not limited to travel
• Arrangements, catering, scheduling, accommodation booking, etc.
• Draft runs of show
• Assist with day-of event staffing needs for in-person and virtual events

Manage events calendars and processes, including:

• Maintain a calendar of upcoming and proposed events

Manage the GEI mailing list

Maintain database of speakers

Social Media

Monitor the range of AUB social media accounts

Find and monitor peer and related social media accounts;

• Suggest responses, retweets, etc.

Suggest and draft (not design) social media posts

Work with colleagues in Beirut to schedule social media posts

Comms and general office administration

Occasional research as needed

Answer general office emails (transcript requests, employment, and degree verifications)

Assist with all office events/meeting set-ups

Please submit a Resume and Cover Letter to [email protected].