Business Support Coordinator Jobs

As the Business Support Coordinator, you would be able to instinctively provide Operational and Administrative support to the regional team. The two primary functions of this role are Recruitment and Administrative.

Position title “Business Support Coordinator”

Reports to Regional Manager.

Responsibilities

General

• Engage daily with Operations Coordinators.
• Engage occasionally with headquarters (France).
• Gain extensive familiarity and utilize daily the internal management software.

Recruitment

• Update the internal management software with profiles and corresponding documentation (CV/certs/location etc.).
• Control and maintain CVs for all subcontractors and prepare subcontractor CVs into Company-branded CV format.
• Control and maintain contracts for all subcontractors.
• Be a creative force for the development of business improvement tools (sourcing, resources management, etc.).
• Swiftly prepare and negotiate contracts with new subcontractors.
• Expand existing network of active subcontractors to include new regions, additional resources, and different trades.
• Establish periodic market studies to guarantee competitiveness of subcontractor rates.
• Maintain network of active subcontractors.
• Ensure CVs meet Client expectations and are in accordance with the requested profile/skills/location/availability etc.
• Ensure accurate and updated CVs of high-quality subcontractors are available to be sent to Clients.

Administrative

• Prepare, package, and issue client invoices.
• Receive subcontractor and supplier invoices, check for accuracy, and input into accounting software.
• Provide business logistical support in booking air travel, hotels, travel expenses, etc.
• Provide monthly invoice summaries, anticipated cash collection, and estimated subcontractor payments.
• Gain familiarity and utilize occasionally the external Client portals for invoice processing.
• Ensure approved subcontractor and supplier invoices due are paid on time.
• Ensure all projects/services/hours are accurately invoiced each month.
• Gain familiarity and utilize daily the internal management software for invoicing.
• Verify information provided by the accountant (all costs/revenues communicated are present).
• Create and manage quick cash collection on client invoices.

Qualifications

• Experience in payroll, negotiations, and preparing contracts.
• Excellent verbal and communication skills.
• Associate or Bachelor degree in specific field or alternative advanced education/training/certifications.
• 4+ years’ experience with similar role in recruitment, administration, or business support.
• Experience of conducting interviews by phone.
• Fluency in written and spoken English.
• Knowledge of Oil & Gas operations. Knowledge of manpower services a plus.
• Autonomous, trainable, enthusiastic, and reliable.
• Excellent knowledge of MS Excel, MS Word, MS Outlook, Quickbooks, and ERP software.