Bookkeeper / Human Resources Jobs

Works with the owner, contractors, and sales coordinators to facilitate the smooth administrative and operations functions of the company. This is a leadership role within the organization and will include both self-guided and team-related work. This role will include client and sales management, operations and bookkeeping management, human resources, and general administrative tasks. The schedule for this position is Monday through Friday.

HYBRID: This position can be a hybrid role but will require some time in the New Orleans office each week.

Essential Job Functions

• Responsible for recording and maintaining business bookkeeping including accounts payable and receivable, payroll and vendor payments.
• Manage freelance hiring and logistics - including travel and hospitality coordination.
• Develop and manage event budgets, including post-event reconciliation, in an effort to meet client budget and profit margins.
• Responsible for recording and maintaining business bookkeeping including accounts payable and receivable.
• Track changing prices of invoices to communicate potential need to comparison shop to anyone involved in the ordering process.
• Coordination of invoices and other purchases to ensure that costs are allocated to the correct centers.
• Manage and execute weekly/monthly payroll for approximately 10-15 people.
• Manage cash flow for events and flower shop.
• Troubleshoot Square retail application and POS.
• Tracking payroll data such as PTO and overtime
• Monitor timesheets in order to reduce erroneous costs.
• Producing various financial reports
• Filing and collating invoices and inputting into Hubdoc
• Notify Kramerica and the owner of any accounting errors.
• Manage KSW calendars.
• Manage payments to vendors and freelancers.
• Manage flower procurement invoices and payments.
• Reconciling reports to third-party records such as bank statements
• Conduct weekly bank activities.
• Manages stringent accounts receivables protocols including solicitation payments from customers.
• Facilitates onboarding of new hires and overseeing the entire employee lifecycle up to and including completing correct separation paperwork/protocol

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Competencies

• Initiative
• Process Optimization
• Flexibility
• Presentation Skills
• Quick Response Time
• Integrity
• Communication (both written and verbal)
• Organization
• Thoroughness/Attention to detail
• Teamwork Orientation
• Customer/Client Focus
• Professional Appearance

Experience And Education Requirements

• MUST HAVE QUICKBOOKS ONLINE EXPERIENCE
• 1 + year of payroll experience preferred.
• 3+ Years of accounting/ bookkeeping experience
• Prior client sales and client interfacing experiences
• Bachelor’s degree preferred
• 1 + year of invoice processing
• Must be proficient in windows style applications, various software packages including Excel, Word, PowerPoint, and QuickBooks
• Must have 5 years of management experience.
• Familiarity with Square Retail application

Work Environment

This job operates in a professional office environment and on remote locations that require both indoor and outdoor activities.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee will periodically need to lift and/or carry items weighing up to 25 pounds. The employee is occasionally required to walk, sit, stoop, kneel, crouch, and smell. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

EEO Statement

Equal Opportunity employer committed to diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status or any other factor protected by applicable federal, state or local laws. Individuals who require reasonable accommodations under the Americans with Disabilities Act in order to participate in the search process should notify the Office of Human Resources.

Job Type: Full-time

Salary: $45,000.00 - $55,000.00 per year

Benefits:

• Flexible schedule
• Health insurance
• Vision insurance
• Paid time off
• Dental insurance

Schedule:

• 8 hour shift
• Weekend availability

Ability to commute/relocate:

• New Orleans, LA 70130: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Administrative experience: 3 years (Preferred)
• Microsoft Office: 3 years (Preferred)

Work Location: Hybrid remote in New Orleans, LA 70130

HR Nola is proud to be an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and the businesses we support.

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