Executive Assistant To Ceo And Coo

Our client, a leading financial advisory firm, is seeking an Executive Assistant to support the CEO and COO. The ideal candidate will be a motivated, enthusiastic, high-energy self-starter with exceptional organizational skills. This is a great opportunity to work in a high-level role that involves strong communication skills and high attention to detail.

COMPANY: Investment Advisory Firm

POSITION: Executive Assistant to the CEO and COO

LOCATION: New York, NY

HOURS: 9:00AM - 6:00PM (IN OFFICE Monday - Friday)

COMPENSATION: $120-135K + Discretionary Bonus + Benefits*

BACHELOR'S DEGREE REQUIRED: Required

Responsibilities of the Executive Assistant to the CEO/COO:

- Resourcefully manage (master schedule) an ever changing and robust calendar for CEO/COO, with regular high level direct contact with clients, investors, and internal leadership

- Handle confidential materials related to investors, Board members, employees, and personal matters for Executive and family

- Arrange and coordinate travel arrangements (both personal and professional) including private and commercial aviation, ground transportation, and itineraries

- Coordinate and plan meeting details (virtual or in person) – including location, IT and media needs (video and/or conferencing software and links), catering needs, and other arrangements (both personal and professional)

- Coordinate general IT support and logistics for CEO and COO when needed

- Prioritize meeting requests as they come in to ensure best use of time

- Coordinate special requests and various ad hoc projects assigned by Executive or senior leadership

-Maintain recruiting database

- Represent the Executive through thoughtful and professional correspondence with external stakeholders through various communication channels (phone, text, email)

Requirements of the Executive Assistant to the CEO/COO:

- 7-10+ years of full-time work experience as high-level Executive Assistant

- Experience in corporate or financial services preferred

- Distinctive written and verbal communication skills

- Strong problem-solving abilities

- High level of accuracy and attention to detail

- Excellent organizational skills; ability to manage own workload, prioritize conflicting demands, multitask, and always deliver high quality product while adhering to tight and structured deadlines

- Ability to maintain composure during demanding situations resulting from deadlines or heavy workload by anticipating needs

- Proactive and able to work on own initiative while having the confidence to ask questions when unsure

- Flexible approach is essential to manage both day-to-day work and ad hoc requests

- Discreet with ability to handle sensitive information in confidence

- Must maintain a professional demeanor at all times

- Strong work ethic and attention to detail and must show care in their work

- Verification of identity, education, prior employment, and references may be required

*The compensation range posted for this New York City-based position is a good faith estimate. Actual compensation may vary based on several factors, including but not limited to, level, experience, and qualifications for the role.