Administrative Specialist Jobs

Requisition ID: 167740

Job Level: Mid Level

Home District/Group: South Central District

Department: Administration

Market: Transportation

Employment Type: Full Time

Position Overview

The Administrative Specialist will collaborate with various department and project teams to complete administrative tasks related to construction projects. This person should be motivated, possess exceptional written and verbal communication skills, and be proficient in various software systems such as MS Word, Teams, Excel, Share Point, and others.

District Overview

Kiewit's South-Central District is one of Kiewit's leading infrastructure districts specializing in heavy civil, transportation, and water resource markets. Projects you could be working on could include mass grading, drainage, paving, utility and more. Although most of our work is regionally based in the south-central region of the United States, we also pursue various projects stretching across the United States. We are looking for individuals who are passionate about infrastructure and committed to the construction industry as opposed to design.

Location

Little Rock, Arkansas

Responsibilities

• Maintain a professional presence both at the front desk and on the phone
• Order and maintain inventory of office supplies and other materials
• Timely retrieval and storing, numbering, sorting, and filing of electronic documents produced by clients, pursuit teams or departments
• Collaborate with cross department and project teams to complete various administrative related tasks
• Coordinate and arrange internal meetings/events: including agenda preparation, meeting invitations, room reservations, and preparation of facilities and resources including virtual conferencing tools

Qualifications

• Construction industry experience is preferred but not required
• Able to take direction and provide timely feedback on progress of tasks
• Strong professional interpersonal, written and verbal communication skills
• Exceptional attention to detail, organization and active listening skills
• Experience and ability to navigate and adapt to various outside online platforms to access client documents and information
• At least 1 year of administrative/clerical experience
• Deadline-driven with a sense of urgency
• Ability to manage multiple tasks
• Must possess a professional demeanor and positive attitude
• Proficient in Microsoft Office products including Word, Excel, Outlook, Teams

Other Requirements:

• Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies.
• Regular, reliable attendance
• Work during normal operating hours to organize and complete work within given deadlines.
• Work productively and meet deadlines timely
• Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment.

We offer our fulltime staff employees a comprehensive benefits package that’s among the best in our industry, including top-tier medical, dental and vision plans covering eligible employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability, retirement plans with matching, and generous paid time off.
We are an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.