Administrative / Finance Associate Jobs

ARIVE is a high-growth software startup that is redefining digital mortgage originations by building the industry’s first Wholesale Originations Marketplace, which connects independent loan originators, industry-leading lenders, borrowers, referral partners, credit providers, and property and settlement service providers into one seamless loan origination platform.

ARIVE is seeking an intelligent, well-spoken, and dynamic Administrative Associate to perform a variety of administrative and financial tasks. You will be directly working with the CEO to streamline operations and be part of our diverse team of problem solvers. Working here means you get to do work that creates a meaningful, sustainable impact surrounded by the very best people.

Role and Responsibilities

• Facilitate smooth communication & positive interaction between CEO and employees, customers and other business partners.

• Assist with keeping track of timely federal/state tax filings, track processing customer invoices & payroll coordinating with Accounting.

• Assisting with sales commissions tracking and processing and keeping records.

• Keeping track of company software subscriptions spend, company equipment and other assets.

• Provide Sales/marketing support such as ordering trade show supplies, researching vendors, coordinating ARIVE events logistics and making any travel arrangements.

• Assist in employee related matters such as tracking training, employee on-boarding / off boarding logistics, performance reviews, PTO tracking, benefits, expenses, visas etc.

• Anticipate the needs of others in order to ensure their seamless and positive experience.

Things We Look For:

• A bachelor's degree in finance, business administration, engineering or a similar field.

• A minimum of 3+ year's related finance / administrative experience required

• Working knowledge of accounting software, such as QuickBooks.

• Meticulous attention to detail and ability to perform tasks with accuracy and efficiency in mind.

• Excellent analytical skills and financial prowess.

• Good organizational and time-management skills.

• Strong team player with solid communication skills.

• High levels of integrity and ability to handle confidential information.

• Job can be remote but the candidate must be located in Pacific Time Zone (Bay Area is preferred)