Administrative Specialist Jobs

Essential Functions:

• Works with relevant teams for electronic base training process improvements.
• Provides user training for electronic system and manual use.
• Develops and prepares course content and support materials.
• Creates a strategic plan for training and development.
• Ensures accurate and timely input of database entries; implements a self-auditing system to verify work.
• Analyzes change requests for completeness.
• Manages all training records and related administration.
• Performs other related duties and projects as business needs require at direction of management.
• Continually assesses training processes and makes process improvement recommendations as needed.
• Provides clerical and administrative support related to training program.
• Works with Human Resources to design, develop, and deliver new hire and role specific training to support the on-boarding of new employees.
• Schedules and chairs meetings as necessary.
• Assists in Food and Drug Administration (FDA) inspections and notified body audits regarding marketed products, as requested.
• Updates electronic document profiles with appropriate changes.
• Communicates with internal customers to ensure necessary changes are concise and complete.
• Interacts directly with users of controlled documentation to ensure internal conformance to company quality control requirements.
• Collaborates with key stakeholders to create a strategy for the retention of top talent.
• Boxes and labels records to be archived.
• Processes and controls storage of quality records.
• Maintains files in binders, file cabinets, boxes etc. to maintain controlled documents and records; ensures files are accurate and easily retrievable.

Education and Experience:

• Minimum two (2) years of experience in dental or medical device industry.
• High school diploma or equivalent.
• Minimum one (1) year of customer service experience.
• Extensive experience designing, developing, and delivering training programs.

Pay Range: $18-$25/hr