Administrative Specialist Jobs

Lyker is seeking a Sharp Part-Time Administrative Specialist to support NOAA's Greater Farallones National Marine Sanctuary (GFNMS), which protects an area of 3,295 square miles off the northern and central California coast. Located just a few miles from San Francisco, the waters within Greater Farallones National Marine Sanctuary are part of a nationally significant marine ecosystem. Encompassing a diversity of highly productive marine habitats, the sanctuary supports an abundance of species. GFNMS maintains an administrative office and public Visitor Center on Crissy Field in the Presidio of San Francisco.

The talented Part-Time Administrative Assistant selected support to GFNMS in handling day to day administrative tasks and ensuring the smooth functioning of both the offices and various administrative programs. This position will be based at GFNMS's facility on Crissy Field at the Presidio of San Francisco, CA.

Duties of the Part-Time Administrative Specialist will include the Following:

â—? Answer phones, check general voicemail box daily, answer or route calls/messages as needed

â—? Sign-in all visitors and assist them with their needs; answer the front door; un/lock front door

â—? Reserve conference rooms & vehicles, assist others in doing so

â—? Assist staff with office needs; maintain calendar, schedule meetings, printing documents; manage the mailroom/box, accept and sort deliveries; assist with mailings; Assist with UPS packaging and pick-up; schedule or drop-off as needed; order supplies

â—? Manage and organize supplies and supply room, including ordering and stocking office & printer supplies. Return used printer cartridges; recycle used supplies and batteries

â—? Meet time & attendance requirements (send reminders, enter into online Web T&A system)

â—? Support federal staff travel; reserve flights, hotels & vehicles, create travel orders, process vouchers; respond to travel-related requests from HQ and track travel spending

â—? Support all Staff meetings (send reminders, develop agendas, take notes and distribute summaries)

â—? Manage vehicle fleet, get vehicles cleaned and serviced as required

â—? Coordinate the office Green Team (schedule meetings, emissions audit, implement Action Plan)

â—? Assist with logistics (e.g find venues, transportation, RSVPs), facilitation (e.g. note-taking, presentation set-up), and support (e.g. pick-up meals, make coffee) for office and Advisory Council meetings

â—? Assist the IT department with property inventory and excess equipment disposal

â—? Assist with recyclable and e-waste storage and arrange pick-up or drop-off when required

â—? Manage media/IT equipment check-out list/process

â—? Upload images to Image Database, assist program staff with locating imagery

â—? Serve as a contact person for janitors, exterminator, safety, fire department, Park Service, etc.

â—? Employee enrichment - Assist with new employee on-boarding, plan team-building days; maintain employee birthday list; assist with monthly celebrations

The Ideal Part-Time Administrative Specialist Will Have The Following

â—? Strong commitment to the mission of the National Marine Sanctuary System and Lynker

â—? Bachelor's degree

â—? Previous office administrative experience

â—? Ability to work independently as well as in a team environment

â—? Flexibility, adaptability, and willingness to take on tasks as they arise

â—? Excellent organizational and interpersonal skills

â—? Proficiency in Microsoft Office, Google Docs and Sheets, and/or the willingness to learn

â—? Experience coordinating events

â—? Highly sensitive to timeliness and responsiveness necessary to meet the information needs of a fast-moving, dynamic organization

â—? Detail-oriented, with a commitment to accuracy, consistency, and discretion

â—? A valid driver's license, insurance, and ability to drive a motor vehicle in CA required.

We request that you include a Cover Letter with your application. Please either include your cover letter in the same file as your resume, underneath of your resume; OR once you have Applied by Creating/Using an Account with Lynker, you may upload a Cover Letter within your user profile.

About Lynker

Lynker is a growing, employee owned, small business, specializing in professional, scientific and technical services. Our continually expanding team combines scientific expertise with mature, results-driven processes and tools to achieve technically sound, cost effective solutions in hydrology/water sciences, geospatial analysis, information technology, resource management, conservation, and management and business process improvement.

We focus on putting the right people in the right place to be effective. And having the right people is critical for success. Our streamlined organization enables and empowers our talented professionals to tackle our customers' scientific and technical priorities - creatively and effectively.

Lynker's Benefits Include The Following

Lynker offers a team-oriented work environment, and the opportunity to work in a culture of exceptionally skilled and diverse professionals who embrace sound science and creative solutions.

• Flexible spending accounts
• Annual Employee Recognition Awards with bonuses
• Healthcare benefit covers medical, prescription drug, dental, and vision
• Life and accident insurance
• Highly competitive compensation plan regularly calibrated against industry and location benchmarks
• Tuition assistance/Training/Workforce improvement reimbursement per year
• Employee assistance program (EAP)
• 401(k) retirement plan with company-matching
• Spot bonuses for exceptional performance
• Short- and long-term disability insurance
• Employee Referral Program
• Personalized career growth plans for every employee
• Personal Time Off (PTO) Policy plus paid holidays
• Comprehensive healthcare for the employee at no monthly cost
• Employee Stock Ownership Plan (ESOP) - we're all company owners!
• Free centralized, self-directed Learning Management System to learn at your own pace

Lynker is an E-Verify employer.

Lynker is proud to be an Equal Opportunity Employer and encourages women, minorities, individuals with disabilities and veterans to apply.