Associate Administrative Coordinator Jobs

Overview
PNNL's Earth System Science Division enables energy independence and national security through leadership in earth systems science, engineering, and decision analytics. Our work focuses on solving complex problems in the dynamic Earth system. Our interdisciplinary scientists steward a breadth of efforts that encompass research on plants to groundwater science and coastal zones, to storm prediction.
Driven by a “science-to-solutions” philosophy, we provide scientific leadership and technology to enhance national security, mitigate natural hazards and optimize disaster response. In the critical areas of energy, environment, intelligence, and defense, we deliver insights and decision support through the development of tools and solutions.
Do you want to be challenged with hard real-world problems in the areas of national security, environmental responsibility, and energy reliability? Do you want to be the innovator and problem solver that makes our nation safer and stronger? Does the thought of working on cutting-edge applied research around some of our nation’s top applied decision topics sound compelling to you? Do you want to work side by side with world class scientists and engineers?
If you answered yes, please join us in the Applied Decision Systems & Analytics Group. We’re looking for smart, creative and motivated people who have a passion for solving critical national challenges. We are seeking highly qualified candidates with expertise in software engineering, data science, systems science, and with the drive to apply their skills to an eclectic mix of national challenges. The qualified candidate will become part of a world-class team helping assess and manage the risk to resilient energy production and delivery, to a sustainable global environment, and to effective national security. The successful candidate will also be supporting others in the development of new sponsor opportunities.
Responsibilities
Performs administrative and office support activities. Duties may include managing schedules, emails, and travel, fielding telephone calls, receiving and directing visitors, word processing, creating spreadsheets and presentations, and filing. More specific duties depending on discipline may also include development of required documentation and fielding questions from internal or external stakeholders.
Additional Responsibilities Include But Are Not Limited To

• Setting an example for positive working relationships with co-workers.
• Fielding telephone calls, receiving and directing visitors, word processing, creating spreadsheets and presentations, and filing.
• Performing administrative and office support activities.
• May attend meetings.
• Maintaining common area machines and initiates service requests.
• Articulating standard policy and procedures to multiple audience levels.
• Assisting with travel and processes expense reports.
• May be designated to provide general administrative support to a work group(s).
• Understanding office support functions and possessing the ability to effectively apply procedures.

Qualifications
Minimum Qualifications:

• High school diploma/GED and 2 years of relevant experience in a clerical or administrative environment

Preferred Qualifications

• Previous office management experience
• Experience with scheduling or managing calendars
• Familiarity with Microsoft Office
• Strong written & oral communication skills

Hazardous Working Conditions/Environment
Not applicable.
Additional Information
Due to business needs and client space, US Citizenship is required.
Pacific Northwest National Laboratory is subject to the Department of Energy Unclassified Foreign Visits & Assignments Program site, information, technologies, and equipment access requirements.
Testing Designated Position
Not applicable.
About PNNL
Pacific Northwest National Laboratory (PNNL) is a world-class research institution powered by a highly educated, diverse workforce committed to the values of Integrity, Creativity, Collaboration, Impact, and Courage. Every year, scores of dynamic, driven people come to PNNL to work with renowned researchers on meaningful science, innovations and outcomes for the U.S. Department of Energy and other sponsors; here is your chance to be one of them!
At PNNL, you will find an exciting research environment and excellent benefits including health insurance, flexible work schedules and telework options. PNNL is located in eastern Washington State—the dry side of Washington known for its stellar outdoor recreation and affordable cost of living. The Lab’s campus is only a 45-minute flight (or ~3-hour drive) from Seattle or Portland, and is serviced by the convenient PSC airport, connected to 8 major hubs.
Commitment to Excellence, Diversity, Equity, Inclusion, and Equal Employment Opportunity
Our laboratory is committed to a diverse and inclusive work environment dedicated to solving critical challenges in fundamental sciences, national security, and energy resiliency. We are proud to be an Equal Employment Opportunity and Affirmative Action employer. In support of this commitment, we encourage people of all racial/ethnic identities, women, veterans, and individuals with disabilities to apply for employment.
Pacific Northwest National Laboratory considers all applicants for employment without regard to race, religion, color, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, disability, genetic information (including family medical history), protected veteran status, and any other status or characteristic protected by federal, state, and/or local laws.
We are committed to providing reasonable accommodations for individuals with disabilities and disabled veterans in our job application procedures and in employment. If you need assistance or an accommodation due to a disability, contact us at [email protected].
Drug Free Workplace
PNNL is committed to a drug-free workplace supported by Workplace Substance Abuse Program (WSAP) and complies with federal laws prohibiting the possession and use of illegal drugs.
Beginning 05/01/23, if you are offered employment at PNNL, you must pass a drug test prior to commencing employment. PNNL complies with federal law regarding illegal drug use. Under federal law, marijuana remains an illegal drug. If you test positive for any illegal controlled substance, including marijuana, your offer of employment will be withdrawn.
Mandatory Requirements
Battelle requires employees to have a COVID-19 vaccine as a condition of employment, subject to accommodation. Applicants are required to disclose their vaccination status following a conditional offer of employment and must attest to being fully vaccinated with a Center for Disease Control (CDC)-approved COVID-19 vaccination or provide documentation of need for medical or religious exemption from the COVID-19 vaccination requirement.
Please be aware that the Department of Energy (DOE) prohibits DOE employees and contractors from having any affiliation with the foreign government of a country DOE has identified as a “country of risk” without explicit approval by DOE and Battelle. If you are offered a position at PNNL and currently have any affiliation with the government of one of these countries, you will be required to disclose this information and recuse yourself of that affiliation or receive approval from DOE and Battelle prior to your first day of employment.
Rockstar Rewards
Employees and their families are offered medical insurance, dental insurance, vision insurance, health savings account, flexible spending accounts, basic life insurance, disability insurance*, employee assistance program, business travel insurance, tuition assistance, supplemental parental bonding leave**, surrogacy and adoption assistance, and fertility support. Employees are automatically enrolled in our company funded pension plan* and may enroll in our 401k savings plan. Employees may accrue up to 120 vacation hours per year and may receive ten paid holidays per year.

• Once eligibility requirements are met.
• Research Associates excluded.

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