Administrative Coordinator Specialist Jobs

Performs variety of routine activities in support of provider recruitment team. Gathers, collects, records, tracks and verifies data and information from multiple sources. Compiles reviews and analyzes data. Uses software to compile and generate reports, statistics, timelines, tables, graphs, correspondence and presentations. Interface with vendors, order supplies, facilities coordinator, in-processing of new employees, and coordination of events.

Essential Duties and Responsibilities:

• Maintain provider recruitment training site via SharePoint
• Perform research on various states to determine best recruiting approach
• Manage the provider recruitment and provider referral email boxes and direct emails accordingly
• Provide administrative support to the provider recruitment teams function
• Provider lead scouring for Clinic and IPA provider request forms (PRF) as assigned
• Prepare and distributed reports on a re-occurring and ad-hoc basis
• Assistance with coordination of employee travel arrangements (airline and hotel reservations, and ground transportation)
• Field incoming telephone calls; assist providers on the phone or direct calls accordingly
• Attend daily department meetings, generate meeting minutes and distribute final summary of meetings
• Others duties as assigned to support the needs of the administrative office
• Handle confidential information ensuring information is not distributed or communicated outside of approved individuals/systems
• Support recruitment efforts
• Direct/assist provider recruitment with projects as assigned
• Order and maintain supply inventories
• Meeting preparation to include scheduling, preparation of presentation materials, teleconference lines, catering service etc.
• Compose correspondence (newsletters, letters, memos, e-mails, etc.)

Competencies:

• Knowledge of office equipment (FAX, copier, printer, etc.)
• Attention to detail
• Ability to excel at details, multi-task, and work with a high sense of urgency
• Must be self-motivated
• Knowledge of Microsoft Office products, Word, Excel, Outlook & Power Point

Education and/or Experience: (includes certificate & licenses)

• Must be able to successfully pass National Agency Check with Inquiries (NACI) background investigation
• Tableau and/or advanced Excel experience strongly preferred.
• Intermediate computer knowledge strongly preferred.
• High School Diploma or GED is required.
• 3+ years of moderate to high level Administrative Assistant experience in a fast pace work environment preferred.
• Experience with Clinician credentialing files highly recommended.

Pay Range:

$25 - 27/hr

Pay and benefits are fundamental to any career decision. That's why we craft compensation packages that reflect the importance of the work we do for our customers. Employment benefits include competitive compensation, performance-related bonuses, health and wellness programs, student loan repayment and tuition reimbursement, paid leave and retirement. More details are available here.

The QTC pay range for this job level is a general guideline only and not a guarantee of compensation or salary. Additional factors considered in extending an offer include (but are not limited to) responsibilities of the job, education, experience, knowledge, skills, and abilities, as well as internal equity, alignment with market data, applicable bargaining agreement (if any), or other law.

QTC Management Inc. is a VEVRAA Federal contractor and an Equal Opportunity Employer. The company has an ongoing commitment to affirmative action and the creation of a workplace free of discrimination, harassment and retaliation. The company recruits, hires, trains, and promotes individuals in all job titles without regard to race, color, creed, religion, ancestry, national origin, age, sex, pregnancy, sexual orientation, gender identity, genetic information, people with disabilities protected under law, and protected veteran status.