Administrative Coordinator Ii Jobs

Overview:
Responsibilities:

• Provide direct support to the faculty and their lab personnel, relative to meeting management, Outlook invites, logistics, and other potential support needs. Ensure that all calendar needs, and any related travel arrangements are prepared in accordance with Center policies and procedures and submitted on time.
• Perform other responsibilities, duties, and special projects as assigned by or required in support of the Research Administration Manager.
• Provide logistical support to conferences, workshops, public events, etc. Plan implement and manage program-wide events as requested. Oversee procurement of catering, equipment, as well as preparing or procuring the preparation of promotional materials.
• Function as the primary administrative contact for a group of faculty/principal investigators and their laboratories.
• Assist with implementation and communication of new policies and procedures. Create and update standard operating procedures when needed.
• Function as primary reconciler for ProCard and perform compliance duties per the Center policy.
• Supporting on-boarding and off-boarding activities for employees who are joining or departing research groups within TST. Ensure new employees receive all the information and access they need to successfully integrate into the lab/team.
• Draft agendas and ensure all documents and background information for meetings are received, collated, and circulated in a timely manner. Ensure that all materials needed for any external meetings are provided well in advance. Organize and attend meetings, take minutes, and distribute for review as directed, and track progress on action items.
• Assist in maintaining lab websites on a regular basis.
• Maintain the database of CVs, biosketches, and Other Support documents per the Center, University of Washington, and/or the NIH policy.
• Act as a liaison as needed, with other TST administrators, under the direction of the Research Administration Manager, so that inquiries and needs are resolved appropriately.
• Manage administrative budgets associated with the lab/teams and organize financial items requiring review and approval, ensuring they are being handled in a timely manner.

Qualifications:

• Strong computer and on-line systems skills, including experience with MS Teams and organizing hybrid meetings.
• Six years or more of progressively complex administrative experience, preferably in research, medical, academic, and/or clinical care environment.
• Prior experience with effective management of calendars, meetings, visitors, and travel.
• Experience in budget preparation.
• A focus on excellent customer service, strong interpersonal skills are required.
• Excellent administration and organizational skills; attention to detail and accuracy.
• Bachelor's degree or equivalent experience.

Fred Hutchinson Cancer Center offers employees a comprehensive benefits package designed to enhance health, well-being, and financial security. Benefits include medical/vision, dental, flexible spending accounts, life, disability, retirement, family life support, employee assistance program, onsite health clinic, tuition reimbursement, paid vacation (12-22 days per year), paid sick leave (12-25 days per year), paid holidays (13 days per year), paid parental leave (up to 4 weeks), and partially paid sabbatical leave (up to 6 months).

Our Commitment to Diversity: We are proud to be an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer. We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability (physical or mental), marital or veteran status, genetic information, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We are an Affirmative Action employer. We encourage individuals with diverse backgrounds to apply and desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to our Employee Services Center at [email protected] or by calling 206-667-4700.