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Administrative Coordinator Jobs

Company

Howard University
Address , Washington, Dc
Employment type FULL_TIME
Salary
Expires 2023-06-18
Posted at 1 year ago
Job Description
The Talent Acquisition department hires qualified candidates to fill positions which contribute to the overall strategic success of Howard University. Hiring staff “for fit” makes significant contributions to Howard University’s overall mission.
BASIC FUNCTION:
Provide high-level administrative support to leadership, employees, student physicians, affiliate colleges, and external partners
Act as first point of contact for internal and external visitors to the Office of Academic Affairs
SUPERVISORY ACCOUNTABILITY:
Work under limited supervision on assignments complex in nature where significant judgment and initiative were required in resolving problems
Assist with overseeing and facilitating office day-to-day activities such as answering phone calls, maintaining client files/records, and providing comprehensive customer service
PRINCIPAL ACCOUNTABILITIES:
  • Perform a broad range of administrative support for staff and business meetings by publishing documents, conducting research, scheduling appointments, and providing client contact/support
  • Draft, edit, and prepare the annual calendar, policies and procedures, and catalog guidance documents
  • Provide auxiliary academic support, with duties as assigned
  • Establish, process, and maintain clinical affiliation agreement contracts with peer organizations
  • Generate status reports to senior management for activities critical to meeting organizational and departmental goals
  • Filter, prioritize, and compose emails on behalf of organization for internal communications to employees, clients, and vendors
  • Maintain calendars for the associate deans, the vice dean, and a shared office account
  • Schedule meetings/appointments for six committees and hosted in-person and teleconferences
  • Proactively implement new technological processes for better office and records management
  • Execute year-round the logistics planning, budgeting, and day-of show-running for annual graduation events, autumn scholarship recognition, and year-start ceremonies
  • Determine new solutions and improvements for day-to-day office operations
  • On-board internal and external clients in a national database for travel/externship experiences
  • Identify and promptly address irregularities in working processes and provide swift fixes to bring tasks up to quality standards
  • Supervise and organize three on-boarding programs for over 390+ clients during the beginning of the fiscal year
  • Act as College of Medicine’s liaison and manager for Regulatory Compliance for student physician-required trainings and certifications
  • Create and run seasonal programs towards student physician wellness and improved student experiences
  • Contribute to evaluating program quality and determining areas of improvement before and during accreditation periods
MINIMUM REQUIREMENTS:
Bachelor's degree in business or administration and 3-6 years of experience. 11 years of related work experience may be substituted in lieu of educational qualifications.
COVID - 19 Vaccination Information:
All newly hired faculty, staff and student employees are required to vaccinate and to have proof of vaccination(s) upon their first day of employment. Please familiarize yourself with the University’s
COVID-19 vaccination requirements and verification
policy.
Exemption and Waiver Information:
Medical and religious exemptions from vaccinations will be granted in accordance with federal and local law. Employees must request an exemption by completing the
COVID-19 vaccination exemption request form
.
More information on Howard University’s COVID-19 response and protocol can be found
here
.