Administrative Coordinator I/Ii

Overview

Fred Hutchinson Cancer Center is an independent, nonprofit organization providing adult cancer treatment and groundbreaking research focused on cancer and infectious diseases. Based in Seattle, Fred Hutch is the only National Cancer Institute-designated cancer center in Washington.

With a track record of global leadership in bone marrow transplantation, HIV/AIDS prevention, immunotherapy and COVID-19 vaccines, Fred Hutch has earned a reputation as one of the world’s leading cancer, infectious disease and biomedical research centers. Fred Hutch operates eight clinical care sites that provide medical oncology, infusion, radiation, proton therapy and related services, and network affiliations with hospitals in five states. Together, our fully integrated research and clinical care teams seek to discover new cures to the world’s deadliest diseases and make life beyond cancer a reality.

At Fred Hutch we value collaboration, compassion, determination, excellence, innovation, integrity and respect. These values are grounded in and expressed through the principles of diversity, equity and inclusion. Our mission is directly tied to the humanity, dignity and inherent value of each employee, patient, community member and supporter. Our commitment to learning across our differences and similarities make us stronger. We seek employees who bring different and innovative ways of seeing the world and solving problems. Fred Hutch is in pursuit of becoming an anti-racist organization. We are committed to ensuring that all candidates hired share our commitment to diversity, anti-racism and inclusion.

Responsible for providing administrative support, including planning, coordination, and implementation of various projects and activities for Hematology Oncology faculty and the research program, within the Clinical Research Division, under the direction of the Program Manager.

The incumbent works independently and with supervision and mentorship from Peer Administrative Coordinators and the Program Manager. This position requires an individual with solid judgment and discretion in interpreting and implementing department/project/program and Center policies and procedures within existing framework. The Administrative Coordinator II position requires someone that is proactive and able to be independent in managing multiple work activities, working with a variety of staff and focused in supporting an active faculty group of 4 with an expectation of providing some backup, as needed, to other faculty.

Responsibilities

• Coordinate preparation and monitoring of CVs for all faculty, including document preparation in support of clinical trials and related research activities.
• Manage acquisition, maintenance, storage, and supply of equipment or related items in support of faculty research and related work activities.
• Develop, recommend, and implement policies and procedures related to program administration.
• Assist Investigators and staff with the implementation and administration of Center and program policies and procedures.
• Assist all Investigators with special projects as requested.
• Coordinate any grant preparation process, producing accompanying reports and non-technical sections, and assembling proposal, reviewing for accuracy and completion prior to submission.
• Coordinate with the Division, and Associate Vice President (AVP), any personnel administration functions for the program including submission of employment requisitions, salary administration, payroll processing, separations, coordination of performance evaluations, and various personnel action completion.
• Perform complex administrative responsibilities including collecting and compiling a variety of billing and statistical information and reports and overseeing production of manuscripts and publications.
• Coordinate program space and facilities, working with the Division and AVP, and support any space changes needed in support of faculty and related staff needs.
• Manage all Outlook calendars and related travel arrangements, to include reconciliation and processing of costs and reimbursements in accordance with Center policies and deadlines.
• Act as a liaison with Center staff and outside individuals/organizations, answering questions and resolving problems with regard to the administration of the program.

Qualifications

Minimum Qualifications for Administrative Coordinator I:

• Experience in budget preparation.
• Bachelor's degree.
• Five years of progressively complex administrative experience.
• Strong computer skills.
• Supervisory experience may be required.

Minimum Qualifications For Administrative Coordinator II

• Bachelor's degree.
• Six years of progressively complex administrative experience.
• Supervisory experience may be required.
• Strong computer skills.
• Experience in budget preparation.

Preferred

• Administrative experience in a research and/or clinical care environment.
• Experience working with faculty engaged in Clinical Trials Research and an understanding of IRB and related protocol preparation preferred.

As a Condition Of Employment, Newly Hired Employees Must, Prior To Their First Day Of Employment

Fred Hutchinson Cancer Center has a mandatory COVID-19 vaccine requirement, with exceptions only for approved medical or religious accommodations.

Provide proof of being fully vaccinated against COVID-19 ; OR

Initiate the accommodations process to request a religious or medical accommodation (medical accommodations require a healthcare provider’s certification).

A statement describing your commitment and contributions toward greater diversity, equity, inclusion, and antiracism in your career or that will be made through your work at Fred Hutch is requested of all finalists.

Administrative Coordinator I: The hourly pay range for this position is from $27.52 to $39.18 and pay offered will be based on experience and qualifications.

Administrative Coordinator II: The hourly pay range for this position is from $29.42 to $44.11 and pay offered will be based on experience and qualifications.

This position may be eligible for relocation assistance.

This position may be eligible for a sign-on bonus.

Fred Hutchinson Cancer Center offers employees a comprehensive benefits package designed to enhance health, well-being, and financial security. Benefits include medical/vision, dental, flexible spending accounts, life, disability, retirement, family life support, employee assistance program, onsite health clinic, tuition reimbursement, paid vacation (12-22 days per year), paid sick leave (12-25 days per year), paid holidays (13 days per year), paid parental leave (up to 4 weeks), and partially paid sabbatical leave (up to 6 months).

Our Commitment to Diversity

We are proud to be an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer. We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability (physical or mental), marital or veteran status, genetic information, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We are an Affirmative Action employer. We encourage individuals with diverse backgrounds to apply and desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to our Employee Services Center at [email protected] or by calling 206-667-4700.