Administrative Assistant Iii - Jobs

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The ideal Administrative Assistant is highly organized and focused with a positive attitude and excellent communication skills. In addition to being resourceful and independent, the individual should have a willingness to learn and take on additional responsibilities over time. They should possess the leadership skills and drive that are needed to meet deadlines, handle multiple priorities and build trust and credibility with the team and senior leaders. In addition to the overall administrative support of the team, this person should always strive to do more by anticipating needs and proactively identifying ways to add value to our business.
Job Summary and Responsibilities:

• Handles a high volume of calls, emails and requests; interacts with high level business leaders in a professional and effective manner
• Supports the broader team of Business Banking SBA Business Development Officers
• Role primarily provides support for Business Banking Executive
• Acts as a liaison between Executives and Lines of Business
• Coordinates internal/external meetings and conference calls
• Maintains an understanding of our policies and procedures, serving as a resource and subject matter expert for the team
• Responsible for general administrative duties, ad-hoc projects, committees and or group events
• Maintains detailed calendars and prioritizes meeting requests and related logistics. Coordinates travel arrangements and processes expense reports in a timely manner according to policy
• Stays current on a variety of software programs while consistently striving to develop and advance skills

Required Skills:

• Ability to learn quickly and take on new responsibilities
• Advanced skills in Outlook and other MS Office programs (Excel, Word, PowerPoint, Visio) – Must be well versed in Concur or other Travel & Expense software as well as Tableau
• Ability to handle highly sensitive, confidential and non-routine information
• Ability to work effectively under pressure, adapting to unexpected events, responding well to change
• Self-starter, proactive with ability to juggle multiple responsibilities and reprioritize tasks based on new information or shifting deadlines
• Highly organized with strong attention to detail
• Polished professional with strong written and verbal communication skills Strong knowledge of general business and corporate cultures
• Must have excellent judgment; independent thinker and resourceful
• Exemplary demonstrated work ethic and pro-active, ‘can do’ approach
• Excellent time management; able to effectively prioritize
• Strong interpersonal skills; comfortable working with people at all organizational levels and able to adapt to diverse perspectives and styles
• Self-starter with excellent anticipation skills; problem solving; follow up

Desired Skills:

• Bachelors/Undergraduate degree preferred
• Knowledge of the Business Banking a plus
• Prior experience in Financial Services

Position can be filled nationally