Administrative Associate, Senior Jobs

Odyssey is recruiting for a Senior Administrative Associate to the join the team on a full-time role at Los Angeles AFB, El Segundo, CA, or Patrick SFB, FL or Remote.  In this role you will provide direct Administrative assistance to Directorate level Program Management. 

Duties include, but not limited to: 

• Record results of activities for monthly status reports to the Contract Program Manager
• Assist in coordinating, consolidating analyzing, distributing and monitoring action items, suspenses and responses
• Manage conference room calendar schedules requests
• Perform Defense Travel System functions as the Travel Clerk on behalf of the Branch Chief using required manuals and guidance
• Prepare agendas, reports and briefings (slides) for staff meetings
• Prepare correspondence using applicable Air Force manuals
• Manage and maintain Branch Chief’s appointment calendars to include; daily calendar reviews, tag-ups, logistics, and event deconfliction as requested or directed
• Prepare reports, papers and briefings using applicable guidance, policies and templates
• Schedule or assist in scheduling meetings and conferences including those involving staff from outside the immediate office
• Fulfill office management role for Branch Chief including administrative tasks, personnel requests, Records Management, and logistics for promotion ceremonies, farewell lunches, and Commander’s Calls
• Answer telephones, forward messages, and provide responses to routine queries
• Other administrative functions as assigned
• Provide inputs and recommendations regarding administrative and office management processes and procedure

Minimum Required Qualifications:

Citizenship: Must be a US citizen

Clearance: Must have and be able to maintain a Secret Security Clearance

Education: Bachelors Degree

Years’ experience: 8 years of performing military and/or civilian executive-level support services, protocol, information management, and administrative support activities; including specifically the areas
of: Executive Staff Support Functions, Military Protocol Information Management/Operations Support, and demonstrated ability to interface with Senior Leadership within the government (military and/or civil servant), federally funded research and development center, or profit/not- profit government support/development contractor arena, of which four years shall include duties/assignments specifically in support of Department of Defense programs.

Certifications: 

• Preferred, two (2) years Task Management Tool (TMT) experience
• Preferred, two (2) years LiveLink experience
• At a minimum, two (2) years Defense Travel System experience
• At a minimum, five (5) years of Microsoft Office Suite experience

Additional Information:

Location: Los Angeles AFB, El Segundo, CA is the preferred on-site location

Travel: 

Remote, Onsite: