Administrative Analyst (Landfills) Jobs

Salary: $75,126.76 - $98,572.81 Annually

THE POSITION

IDEAL CANDIDATE STATEMENT

The City’s Recycling and Solid Waste Division (RSW) is seeking an Administrative Analyst to join the Landfill team. This position will work in a small sub-section of 5 people that work in a larger division of approximately 160 employees that provides municipal services to City residents including garbage, recyclables, and green waste collection. This position will report to the Integrated Waste Planning Superintendent of the RSW Division.

This position requires knowledge of project management, contracting, and procurement. Duties may include:

• Administering procurement and agreements for small, medium, and large projects that include consulting, construction, maintenance, and supplies. This may include developing “Information For Bidders” or “Request For Proposal” documents that will help RSW maintain the old landfills, implement projects, and meet regulatory requirements.
• Preparing inter-agency or inter-divisional agreements for services between other City departments or other public agencies.
• Specifying, ordering, and arranging for the purchase or rent of machinery, heavy equipment, or other mechanical devices to assist the Landfill Technicians with the accomplishment of their maintenance objectives.
• Managing and budgeting for agreements that RSW maintains with consulting engineers that provide scientific expertise on landfill gas, groundwater, and landfill remediation projects.
• On occasion, performing field monitoring of certain systems, uploading data, and assimilating into reports, as well as overseeing the completion of reports to regulators.

The ideal candidate would be able to work independently and handle multiple projects with strict deadlines, all within a fast-paced environment. Additionally, t he ideal candidate would have:

• Work well with others.
• Familiarity with the subject matter associated with these duties.
• Experience with or the ability to learn and perform the duties above.
• Familiarity with, or ability to learn, city systems used for contracts, billing, accounting, permitting, and signature/approval processes.
• Be organized and capable of managing multiple projects and deadlines in various stages of development.
• Communicate concisely and clearly with fellow City staff, upper management, and regulators.

This journey-level classification is populated with multiple incumbents. Incumbents may be assigned to perform either the entire range of support functions and administrative and technical duties for a division or department or a broad range of functional program management duties for programs with department or Citywide impact. Responsibilities require a complete knowledge of departmental policies, programmatic, or project operating policies and procedures. The Administrative Analyst may specialize in one program area or may have broader responsibility for multiple internal service functions. Incumbents may independently perform moderately complex professional or program management work and make independent decisions on routine activities; or may perform complex professional or program management work under closer direction and exercise less independent judgment and discretion. The Administrative Analyst is distinguished from the next higher-level class of Administrative Officer in that the latter is responsible for the administration and management of programs and projects or all centralized administrative services for a department or major division with high visibility and substantial Citywide impact.

SUPERVISION RECEIVED AND EXERCISED

General direction is provided by higher-level department or division administrative personnel. Responsibilities may include the indirect supervision of technical and clerical personnel.

Essential Duties And Responsibilities

• May train staff as assigned.
• Coordinates departmental activities and programs with other City departments and divisions, and with outside agencies; represents the assigned department in committee meetings; oversees contract service providers.
• Performs research and analysis in the development of program or project activities, including program compliance and eligibility, regulatory issues, and funding requirements.
• Provides exceptional customer service to those contacted in the course of work.
• Coordinates and monitors the administrative functions of an assigned department; compiles materials and assists in the preparation of budgets, reports, manuals, and publications.
• Analyzes information for preparation of grants, contracts, and agreements; assists in negotiating terms; implements, monitors, and prepares reports on conduct and performance; prepares statistical data and graphs.
• Prepares oral reports; makes oral presentations to a variety of City and departmental committees.
• Participates and assists in the design, implementation, and installation of new and revised programs, systems, procedures, methods of operation, and forms.
• Other related duties may also be performed; not all duties listed are necessarily performed by each individual holding this classification.
• Performs research and prepares studies as required; conducts surveys, compiles and analyzes data and formulates program policies and procedures; monitors and evaluates program effectiveness and outcomes; prepares periodic or specialized reports of program activities.
• Compiles and analyzes data and makes recommendations on the formulation of policy, procedures, staffing, and organizational changes; conducts surveys and performs research and statistical analysis on administrative, fiscal, personnel, or operational problems.
• Responds to complaints and requests for information; interprets and applies policies and procedures; adjudicates complaints.
• Makes complex program or project eligibility determinations; conducts focus groups; meets with community or business groups.
• Compiles materials and assists in the preparation of program-related grants, budgets, reports, manuals, and publications; coordinates procurement activities and related support functions for a program or project.
• Performs professional analytical and technical work in the formulation and administration of department or division budgets, development, and management of grants and contracts, management of department level procurement, or coordination of personnel functions.

Qualifications

Knowledge of:

• Principles and practices of program management, analysis, and coordination.
• Methods of reporting information.
• Principles and practices of program performance measurement, systems analysis, and statistical measurement.
• Principles and practices of organization and public administration.
• Applicable Federal, State, and local laws and regulations.
• Principles, methods, and practices of procurement, contracting, and grant writing.
• Principles, methods, and practices of municipal finance, budgeting, and accounting.
• Research techniques, methods, and procedures, and basic methods of statistical analysis.
• Principles and practices of personnel administration.

Skill In

• Use of computers, computer applications, and software.
• Making presentations and conducting meetings.
• Providing customer service, including dealing with people in sensitive situations and problem resolution.

Ability To

• Establish and maintain effective working relationships with employees, the general public, and others contacted in the course of work.
• Review and analyze organizational and administrative problems; recommend and implement effective courses of action.
• Communicate effectively, both orally and in writing.
• Meet multiple deadlines.
• Review organizational and administrative problems; recommend and implement appropriate courses of action.
• Interpret and apply rules, regulations, laws, ordinances, and policies.
• Administer assigned program responsibilities.
• Interpret laws, rules, regulations, policies, and procedures and make appropriate decisions.
• Collect and analyze data and make sound recommendations.

Experience

EXPERIENCE AND EDUCATION

Two years of full-time paid or other equivalent experience performing as a para-professional as it relates to report writing, research, analysis, or technical support in the areas of administration, program management or system operations.

And

Education

A Bachelor's Degree from an accredited college or university with major coursework in public or business administration, economics, accounting, personnel, or a closely related field.

Substitution Of Education

An additional four years of full-time paid or other equivalent experience performing as a para-professional as it relates to report writing, research, analysis, or technical support in the areas of administration, program management, or system operations may substitute for the required education.

PROOF OF EDUCATION

Should education be used to qualify for this position, then proof of education such as, but not limited to, university/college transcripts and degrees should be submitted with your application and will be required at the time of appointment. Unofficial documents and/or copies are acceptable.

An applicant with a college degree obtained outside the United States must have education records evaluated by a credentials evaluation service. Evaluation of education records will be due at time of appointment.

Special Qualifications

Special Selection Criteria:

Some positions in this classification may require additional knowledge and experience in the following:

• Auditing principles.
• Procurement, contracting, or grant writing.
• Basic methods of statistical analysis.

Driver License

Possession of a valid California Class C Driver License may be required at the time of appointment.

For positions where ability to drive is not an essential function, the employee must be able to arrange reliable and timely transportation whether through use of their private vehicle, use of government vehicle (when available) or through other private or public transportation for their attendance at essential off-site meetings, events, and trainings.

Probationary Period

Employees must complete twelve (12) months of probation at a satisfactory performance level prior to gaining permanent status.

THE SELECTION PROCEDURE

Please note, the City of Sacramento's preferred method of communication with applicants is via e-mail. As such, please ensure you verify the e-mail address on your application, and check your e-mail frequently, including your spam and junk folders. All e-mail notifications can also be accessed through the governmentjobs.com applicant inbox.Proof of education such as, but not limited to, university/college transcripts and degrees should be submitted online with your application. Proof of education will be required at time of appointment.Position/job titles will not be considered in determining eligibility for meeting the minimum qualifications for this position. If you’re requesting Veteran’s credit, a copy of your DD214 must be submitted online with your application, delivered in person, or sent to the Employment Office by email/fax or mailed by the final filing deadline. Information regarding the use of Veteran’s credit can be found in the Civil Service Board rules under rule 4.9C. Applicants are responsible for attaching a copy of their DD214 to each position for which they apply.2. Training and Experience Exam: (Weighted 100%) - The questions located at the end of the application are the Training and Experience (T&E) Exam. Responses to the T&E questions will be rated and scored. This exam will evaluate the relevance, level, and progression of a candidate's education, training and experience. The exam score will determine your ranking on the eligible list for this job. When completing the T&E questions, please note:3. Eligibility: Candidates who pass the Training and Experience Test will be placed on the eligible list. The hiring department may contact candidates for interview at any time during the life of the one-year list. Candidate’s eligibility expires one year from the date of notification of a passing score for the Administrative Analyst Examination.

• Conditional Hire: Upon receipt of a conditional offer, the selected candidate must complete and pass LiveScan/fingerprinting. If applicable, candidates may also need to pass a pre-employment medical exam, controlled substance and/or alcohol test, and possess any required licensure or certification prior to receiving a start date from the Department. Failure to meet these prerequisites will be grounds for withdrawal of your conditional offer of employment.
• Employment applications must be submitted online; paper applications will not be accepted.
• Responses to the T&E questions must be submitted online; paper questionnaires will not be accepted.
• Send an email to [email protected] ; or
• For technical support between 6 AM - 5 PM PT, contact Live Applicant Support at (855) 524-5627.
• If "see resume" is noted in the "Work Experience" section; a resume will not substitute for the information required in the "Work Experience" section.
• If applicants do not list current and/or past job-related experience in the duties area of the "Work Experience" section. Note: Qualifying experience is based on full-time experience (40 hours per week). Qualifying experience is calculated to the full-time equivalent (pro-rated if less than 40 hours/week).
• Visit the City of Sacramento Human Resources Department website at http://www.cityofsacramento.org/HR/Career-Opportunities ;
• Please visit https://www.governmentjobs.com/Home/ApplicationGuide for a comprehensive, step-by-step guide to the application process.
• Employment applications will be considered incomplete and will be disqualified:
• Screening Committee: (Pass/Fail)- All candidates that pass the examination and are in one of the top three ranks will have their application forwarded to the hiring department for review. The hiring department will select the most competitive applications for further consideration. Human Resources will only evaluate employment applications for the minimum qualifications, as stated on the job announcement, for applications selected by the hiring department.
• Call the Human Resources Department at (916) 808-5726
• A resume will not substitute for the information required in the T&E questions.
• Application: (Pass/Fail) - All applicants must complete and submit online a City of Sacramento employment application by the final filing deadline ;