Administrative Associate 3 Jobs

Administration

Administrative Associate 3

Requisition ID 96332 Job Code 4103 Grade F Employee Status Regular Schedule Full-time Work Arrangement Hybrid Eligible

At SCCR, we strive to find team members who are passionate about their work, flexible, fun, and want to deliver results. We place a high priority on equipping our staff to perform their job efficiently, helping them acquire new skills and grow within the organization. We encourage our team to have a healthy balance between work commitments and life outside of work and provide support to achieve this balance. If you are looking to make a large impact through global-reaching clinical research, we encourage you to apply!

SCCR is seeking an Administrative Associate 3 to provide administrative and operational support for 2 large industry projects and for SCCR’s growing team. The incumbent of this role will be responsible for leading and mentoring other administrative staff. The ideal candidate will be comfortable working in a fast-paced environment, have excellent communication skills, is comfortable presenting ideas and recommendations to SCCRs leadership team, is a self-starter who isn’t afraid of taking initiative, and works well with limited supervision.

This is a hybrid role.

Duties Include

• Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.
• Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection.
• Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports. Perform substantial editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites.
• Create complex reports and spreadsheets which may utilize specialized software and systems.
• Act on behalf of the supervisor, department manager, or chair in regards to establishing priorities and identifying and resolving problems that are administrative in nature.
• Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget.
• May lead staff or supervise day-to-day work of student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance review input.

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Desired Qualifications

• Outstanding interpersonal and diplomacy skills for collaborating with multidisciplinary, internal and external VIP stakeholders.
• Bachelor’s degree.
• Understanding of the organization of Stanford University preferred.

Education & Experience (required)

• High school diploma and four years of administrative experience, or combination of education and relevant experience.

Knowledge, Skills And Abilities (required)

• Ability to prioritize, multi-task, and assign work to others.
• Excellent Strong verbal and written communication skills.
• Ability to take initiative and ownership of projects.
• Advanced computer skills and demonstrated experience with office software and email applications.
• Ability to routinely and independently exercise sound judgment in making decisions.
• Demonstrated success in following through and completing projects.
• Excellent customer service and interpersonal skills.
• Excellent organizational skills and attention to detail.

Physical Requirements

• Constantly perform desk-based computer tasks.
• Frequently sitting.
• Rarely twist/bend/stoop/squat, kneel/crawl.
• Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.

Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

Working Standards

• Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
• Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
• Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide,

The expected pay range for this position is $60,000 to $81,000 per annum.

Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.

Why Stanford is for You

Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and

• Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
• Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more.
• A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
• A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
• Discovery and fun. Stroll through historic sculptures, trails, and museums.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.