Hr Office Administrator - Part-Time

Company Overview

Amsive is a data-centric omnichannel marketing services agency with approximately 1,000 employees. The agency’s roots are in digital/direct marketing and graphic communications and over the past 5 years have transformed into a leading strategic marketing services agency with a diversity of strategic offerings and solutions for marketing clients. We have brought together award-winning teams with deep data resources, expert marketing channel execution and industry experience across many client verticals. We bring our clients’ marketing to life by shaping strategy, identifying audiences, developing creative, and executing omnichannel communications across digital, direct mail and traditional media. We offer competitive wages, excellent benefits, and a positive work environment designed around the commitment to mutual respect and the challenge of contributing to the continued success of our organization. Explore our culture.

• This role is an ONSITE role located at 915 Broadway, Suite 501, New York, NY 10010**

Job Summary

The ideal candidate will be in charge of the organization and efficiency of daily office operations. From scheduling client meetings, to communicating between departments, you will be responsible for completing multi-level tasks in a professional and timely manner. This role will be on-site 2-3 days per week, with a typical work week being 15-24 hours. (Wed-Thur. will be the typical days in the office, however based on weekly events this may shift with appropriate notice).

Responsibilities

• Manage the reception area, providing employees and guests with a hospitable experience Social event planning/coordination for offices
• Coordinate setting up departmental or client meetings; including assisting with travel arrangements and catering as required
• Maintain and upkeep common areas; conference rooms, break room, kitchen, recycling
• Maintain office seating chart
• Champion cleanliness of the office with focus on lobby, kitchen, conference and supply room
• Correspond with IT to ensure all office technology is operational
• Act as project manager for special projects which may include planning and coordinating events, company perks, travel, employee/client gift purchases
• Interact with IT, phone and building personnel as needed
• Assist in setting up video conference for regular company meetings, troubleshoot and resolve any challenges that may arise with technology
• Manage landlord and building relationships; coordinate with office vendors and maintain service contracts
• Manage office supplies, keeping stock and inventory
• Order snacks and food as needed
• Mail/package sorting and distribution / out going mail management
• Oversee the maintenance of office areas, equipment, and facilities

Qualifications

• Excellent written and verbal communication skills
• Ability to multi-task, organize, and prioritize work
• Proficiency in Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.)

If you need any assistance seeking a job opportunity at Amsive, or if you need reasonable accommodation with the application process, please call (331) 318-7800.

Amsive is proud to be an Equal Opportunity Employer. We are committed to building a supportive and inclusive environment for all employees. It is Amsive’s continuing policy to provide equal employment opportunity and not to discriminate on the basis of race, color, religion, pregnancy or childbirth, marital status, national origin, ancestry or citizenship status, age, disability, sex, sexual orientation, gender identity, veteran status or any other characteristic protected by applicable federal, state or local laws. This policy applies to all aspects of employment, including (but not limited to) application for employment, recruiting, hiring, compensation, benefits, promotions and transfers, training, layoffs, rehires, termination of employment and all other terms and conditions of employment.

As part of the Company's equal employment opportunity policy, Amsive will also take affirmative action as called for by applicable laws and Executive Orders to ensure that minority group individuals, females, disabled veterans, recently separated veterans, other protected veterans, Armed Forces service medal veterans, and qualified disabled persons are introduced into our workforce and considered for promotional opportunities.

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