Accounts Receivable Specialist Jobs

Why Work at Fire Safety First?

Fire Safety First (FSF) has been successful in serving Orange County's fire prevention for nearly 50 years. FSF offers a fun, collaborative work environment, where everyone matters! We help southern California stay safe through its professional team of fire prevention specialists and support services.

The Account Receivable Specialist plays an important role in the company's infrastructure, helping to maintain the viability and strength of the business. The appropriate candidate must be strong in the use of payment systems and Enterprise Resource Management systems; accurate and efficient. Our A/R Specialist is paid well because they do important work!

The identification of Essential Job Functions does not display an exhaustive list of all duties that may be assigned to this position, nor does it restrict the related work that may be assigned to this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Additionally, the company operates with an open, transparent pay strategy.

Position: Full Time, On-Site

Availability: M-F 8a-5p

Compensation: $24-$28 /hr

Essential Duties & Responsibilities

Accounts Receivable Specialist's responsibilities will include but are not limited to the following:

• Processes all incoming ROA daily into electronic check scan payments
• Prepares audits, meetings, spreadsheets, and special projects as needed or as directed by management
• Responds to questions, provides support, and assists in resolution of issues brought forth by team members, vendors, and internal departments as requested.
• Maintains accurate records of credit transactions, deposits, and payments; answers account questions for customers and sends letters regarding account status.
• Receives incoming mail (electronic and hard) for invoices and expenses to process payments and expense reports
• Reviews and monitors all incoming invoices to ensure proper recording of financial data
• Understands the company's business strategy to improve financial, billing and receiving processes through the use to integrated systems
• Collects, interprets, analyzes and summarizes data and trends and identifies and implements improvements to account receivables
• Assists IT/IS with ERP, CRM, payment portals, etc. to build out AR/Collections system – providing reporting and integration between CRM, ERP and payment systems
• Validates daily invoices and credit allocations between CRM and ERP systems
• Processes and mails customer invoices.
• Performs reconciliations
• Conducts the filing of all vendor data and year-end purging
• Receives and verifies invoices and vendor information and meets payment deadlines following standard operating procedures and established terms.
• Receives and posts payments received into computerized accounting software system. Contacts customers and collects monies due for all transactions.
• Monitors accounts and pursues collection of past due balances with frequent collection calls.

Knowledge, Skills, Abilities

The Accounts Receivable Specialist handles multiple tasks quickly, the right candidate is proficient in payment systems (SAGE), ERP, time management and organization. While the role requires extraordinary attention to detail and use of technical mediums, such as CRM, Word, Excel and TEAMS, the A/R Specialist must be brilliant in his or her ability to work collaboratively and embrace a team dynamic. At Fire Safety First – everyone matters!

Physical and Environmental Elements

Physical Demands: Ability to sit continuously for over 2/3 of normal work shift, and stand, walk, and reach with hands and arms for at least 1/3 of the normal work shift. Ability to talk or hear continuously. Finger dexterity is required frequently for over 2/3 of the normal work shift. Ability to stoop, kneel, crouch up to 1/3 of the normal work shift. Ability to lift up to 10 pounds for up to 1/3 of the normal work shift.

Vision: Ability to see at close range (clear or corrected vision at 20 inches or less) Ability to see at a distance (clear or corrected vision at 20 feet or more). Ability to observe an area that can be seen up and down or to the left and right while eyes are fixed on a given point (peripheral vision).

Work Environment: Position is typically performed in the office environment with standard equipment and moderate noise levels (examples: computers, printers, fax, copiers, light traffic, and phone).

Special Requirements

• Ability to work at an office location
• Ability to pass a general and financial background check

Company Culture

Fire Safety First is committed to a respectful and purposeful work environment; this includes each team member taking responsibility for the greater good of the company and its goal to provide exceptional customer service. Each team member is expected to strive for excellence in all aspects of their work.

Additionally, Fire Safety First is an Equal Opportunity Employer; we proudly promote a diverse workforce and do not discriminate. We encourage all employees and applicants who meet the position requirements to apply for advancement within the organization regardless of race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. Harassment or inappropriate behavior of any kind is not tolerated and could be grounds for termination.

If assistance or accommodation due to a disability is needed, please discuss with the hiring manager.

Benefits

• Medical Insurance Paid for Employee
• FSA/HSA Program
• Employee Assistance Program
• 401K/Roth Retirement Option with up to 4% Match, no vesting period
• Optional Life Insurance
• Paid Time Off- 10 Days Accrued First Year
• Option to add Dental and or Vision
• 7 to 8 Paid Holidays

About The Company

Fire Safety First is a full-service fire protection company serving all of Southern California. We strive to deliver fire protection and life safety solutions that protect people and assets from harm so that our communities continue to prosper. We specialize in the installation, repair, testing, and inspection of fire sprinkler systems, fire alarm systems, fire extinguishers, backflow preventers, underground fire lines, and more. Our company is growing and looking for talented individuals to join us in our mission!